Job Details

Assistant Registrar, Records Compliance

Position Number: 6454502
Location: Kennesaw, GA
Position Type: Registrars

Assistant Registrar, Records Compliance

Job ID: 288810
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Department Information

DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:

Oversees the certification of tuition classifications
Oversees the certification of lawful presence verification
Oversees the certification of immunizations
Oversees the certification of legal name verification
Oversees the out of state tuition waiver processes
Manages documentation for the certification processes which includes writing new and modifying existing policies and procedures
Responsible for collecting, reporting, and maintaining data in systems of records

DEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES:

Understands and has thorough and working knowledge of University System of Georgia (USG), and KSU regulations and the intent of the rules to ensure compliance

Job Summary

Performs registrar duties with principal responsibility for one substantive area of the Registrar's Office. Manages personnel, student records, catalog, schedule, registration, compliance, degree audits and/or awarding. Adheres to academic, state, and federal regulations and delivers professional and exceptional customer service to students, parents, families, faculty, and administration.

Responsibilities

KEY RESPONSIBILITIES:
1. Coordinates all student processes related to registrar functions
2. Responsible for transfer and test credit evaluation and degree applicability while maintaining system involving these processes
3. Actively engages with management team, proposing ideas, and solutions for successful operational progress
4. Responsible for the supervision and performance management of assigned staff
5. Works collaboratively with academic departments and serves on various division and university committees
6. Provides oversight to ensure processes and systems are efficient, effective, provides data integrity, and meets compliance requirements
7. Provides key strategic leadership in enhancing current processes and in implementing system improvements that are reflective of service delivery, ease of functionality, and incorporate best practices
8. Coordinates system developments and discovery efforts in close collaboration with registrar leadership team and campus partners
9. Resolves student degree audits, related concerns, and issues
10. Provides assessment of office policies, procedures, and programs, setting office goals and evaluation of staff performance
11. Manages the process to verify that courses taken at KSU and other institutions will apply to KSU degree requirements (in collaboration with academic advisors)
12. Assists with curriculum and academic records cleanup and updates of student records
13. Provides training to team members and campus community
14. Assists with student information system and other software updates, upgrades, and implementations
15. Identifies and creates data queries to support and enhance procedures and processes within the department
16. Executes reports related to record audits, interprets results, and delivers analysis and needed resolutions
17. Interprets KSU academic progress policies and implement appropriate procedures

Required Qualifications

Educational Requirements
Bachelor's Degree from an accredited institution of higher education in related field

Required Experience
Five (5) years of experience related to the maintenance of student records.

Preferred Qualifications

Additional Preferred Qualifications
An advanced degree from an accredited institution of higher education in a related field

Knowledge, Skills, & Abilities

ABILITIES
Demonstrates administrative and managerial ability
Able to work collaboratively with a variety of individuals, teams and department are required
Able to maintain cooperative relationships with departments and colleagues
Able to identify reports needed for analytical analysis and utilize reports to improve decision making and data accuracy
Able to work effectively in a busy, fast paced environment
Able to handle multiple tasks or projects at one time meeting assigned deadlines in sometimes high-pressured environment while maintaining diplomacy and efficiency

KNOWLEDGE
Working knowledge of the Family Educational Rights and Privacy Act (FERPA) and willingness to abide by its rules and procedures

SKILLS
Excellent interpersonal, initiative, critical thinking, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
High proficiency in using computer applications for data analysis
Strong attention to detail and follow up skills
Strong customer service and personal skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Other Information

This is a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position may travel 1%-24% of the time.

Background Check

Standard Enhanced
Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=288810&PostingSeq=1