Job Details

Administrative Coordinator - Student Success - UTK

Position Number: 6461116
Location: Chattanooga, TN
Position Type: Other Administrative Positions

Administrative Coordinator - Student Success - UTK
Knoxville, TN, United States

Job Identification: 4513
Job Category: Administrative
Posting Date: 08/11/2025
Job Schedule:
Locations: 1331 Circle Park, Knoxville, TN, 37996, US (On-site)

Job Description
The administrative coordinator provides support for up to seven departments in Student Success. The incumbent may be responsible for coordinating the daily activities and needs of the departments including calendar management, meeting/event scheduling and material preparation, purchasing including pcard purchases and reconciliation, Tcard/travel, invoices, parking liaison, printing, and routine office management. This could also include supervision of student employees, interacting with students, parents, guardians and families, and providing assistance to campus and external customers.

Responsibilities

Supports calendar, room reservations, food orders, events, printing, Tcard/travel, invoices, pcard, phones and other miscellaneous tasks for assigned areas. Provides backup support to a paired co-worker during leave or time out of the office.
Delivers and organizes supplies as needed.
Coordinates and reconciles departmental pcards and pcards for individuals in the assigned areas.
Arranges travel including transportation, lodging and conference support.
Enters transactions and invoices into Iris/business system for multiple accounts for review and approval by leadership.
Maintains and complies with purchasing card, travel card and general spending policies.
Attends departmental meetings and records minutes as needed.
Maintains distribution lists.
Issues keys for building access and makes facility requests.
Schedules conference rooms as needed.
Copier maintenance and usage reporting.
Mail packaging/labeling and billing.
Liaises with the business office on contracts as necessary.
Maintains confidentiality of sensitive information.
Provides other miscellaneous administrative support, including but not limited to petty cash oversight, student oversight, facilities support and other general support required to help an office function smoothly.
May maintain social media sites and webpages.
May work with departments, families and students to facilitate registration and ongoing support for academic courses/programs.
May provide the full scope of support for graduation, honor's day, and awards activities, to facilitate career fairs, employer visits and related events for the career center.
May provide phone and miscellaneous support.
May monitor departmental email accounts.
Professional development to stay current on best practices for administrative staff at The University of Tennessee and the Division of Student Success.
Stays current on business systems by attending training as delivered.
Other duties as assigned.

Qualifications
Required Qualifications

Education: Associate's degree
Experience: Associate's degree and two years' experience in office setting including managing multiple calendars and event support or bachelor's degree and one year experience
Knowledge, Skills, Abilities: Excellent written and oral communication skills. Time management and organization with attention to detail. Extensive knowledge of Microsoft Office products, especially Outlook, Work, Excel, and SharePoint. Ability to keep sensitive information confidential.

Preferred Qualifications

Education: Bachelor's degree
Experience: Higher education experience
Knowledge, Skills, Abilities: DASH experience

Work Location: Knoxville, TN

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment visa status.

Compensation and Benefits

UT market range:

Anticipated hiring range: Minimum $45,000
Find more information on the UT Market Range structure here
Find more information on UT Benefits here

Application Instructions

For full consideration submit cover letter, resume, and references

About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/4513/?mode=location