Job Details

Advancement Assistant III - Donor Experience

Position Number: 6495247
Location: Chattanooga, TN
Position Type: Development and Fund Raising

Advancement Assistant III - Donor Experience
Knoxville, TN, United States

Job Identification: 4697
Job Category: Advancement
Posting Date: 08/20/2025
Job Schedule: Part Time
Locations: 1331 Circle Park, Knoxville, TN, 37996, US (On-site)

Job Description
The University of Tennessee Foundation, Inc (UTFI) invites applications and nominations to fill the position of Advancement Assistant III for the University of Tennessee, Knoxville. Reporting to the Executive Director of Donor Experience, the Advancement Assistant III is responsible for assisting in the execution of stewardship and donor recognition initiatives, event planning and logistics, and administrative support for the team.

This role will implement program needs, assist with executive projects or campaigns as well as organize and support daily functions of the Donor Experience team.

Responsibilities
Job responsibilities include, but are not limited to:

Donor Relations and Stewardship: Execute stewardship gift acknowledgement efforts in coordination with team leadership including weekly and monthly printing, mailing and digital distribution for multi-level gift acknowledgement matrix to thank donors. Assist with completing annual endowment report mailing to 4,000+ households including mail merge, collation, editing/proofing, and mailing. Support research and redistribution of returned mail. Assist in execution of Scholarship Thank You Letter process including student outreach, mail merge, and distribution of letters to donors. Provide stewardship support for top-level donors including special communications, impact reporting, coding in the CRM, and individual stewardship plans.

Event Management: Vendor coordination, space reservation, ordering, and logistics for stewardship special events including donor/student scholarship luncheons and Grateful Vol Day. Support leadership with development of event itineraries, bios, name tags, and other event needs.

Administrative: Maintain alumni and donor data integrity through regular updates to CRM. Work with team on needed financial reporting or look-ups in endowment/scholarship/gift source systems. Monitors email aliases and list serves for the Donor Experience team. Support Donor Experience team in processing invoices and expenses including travel expenses. Cross train on processing monthly reconciliation of ledge and procurement card statements, contract processing. Assist Donor Experience team in calendaring, scheduling meetings, reserving meeting venues.

Qualifications
Required Education and Experience

The candidate who fills the Advancement Assistant III position is required to have:

High School degree or equivalent with 3-4 years of office experience OR Business/Technical school graduate with 1-2 years of office experience or administrative experience

Proficient in Microsoft Office Suite

Customer service or relative experience

A valid driver's license with an acceptable driving record is required due to travel responsibilities of the position. UTFI reserves the right to consider all appropriate circumstances. In general, any significant driving offense less than 12 months old will eliminate the application from consideration for the position.

Preferred Education and Experience

In addition to meeting the required qualifications, the preferred candidate will have:

Project management, spreadsheet management (MS Excel) expertise, event/meeting coordination and planning experience

Excellent interpersonal skills

Attention to details

Ability to work in a fast- paced team-oriented environment

Application Process: Priority will be given to applications received on or before September 3, 2025 via our DASH application system. Applications must include a completed candidate profile and resume. Candidates selected to move forward in the evaluation process will be asked to provide contact information for three professional references. References will not be contacted without explicit permission of the candidate.

When determining minimum qualifications, only information entered into the candidate profile can be considered. Please ensure your candidate profile is completed in its entirety as it relates to qualifying education/work experience.

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment visa status.

Questions about the search may be directed to hr@utfi.org.

Target Start Date: Fall 2025

Benefits: The Foundation's greatest asset is our team. Foundation employees are eligible for a comprehensive suite of benefits that includes:

Generous paid leave, accruing up to 12 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days

Flexible work arrangements, offering a hybrid schedule to most team members

Education benefits for employees and their dependents at UT System campuses

Retirement and deferred compensation plans, including 401(k), 403(b), etc.

Comprehensive medical, dental, and vision insurance plans

Employee discounts to attractions, services, and goods

_________

The Foundation: The University of Tennessee Foundation, Inc. is a not-for-profit 501(c)3 organization that serves as the preferred channel for private contributions benefiting students and faculty within the UT System. With a vision of being one of the top-performing advancement organizations in higher education, UTFI is committed to enhancing the educational landscape across the University of Tennessee campuses.

The University of Tennessee, Knoxville, has been advancing knowledge and enriching lives since its founding in 1794. Tennessee's flagship public research university, UT Knoxville is a diverse community whose shared commitment to discovery, creativity, and education combines with a tradition of service and engagement to carry the Volunteer spirit throughout the state and around the world. UT's campus-home to more than 36,000 students and 9,000 faculty and staff members-is part of the vibrant city of Knoxville, located on the Tennessee River with the Great Smoky Mountains nearby.

The UT System: The University of Tennessee System is comprised of campuses at Knoxville, Chattanooga, Pulaski, Martin and the Health Science Center at Memphis; the Institute of Agriculture; and the Institute for Public Service.

The University of Tennessee Foundation, Inc. is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status, or any other characteristic protected by federal or state law.

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