Job Details

Admin Support III - Career & Internship Center

Position Number: 6528861
Location: Orem, UT
Position Type: Career Counseling and Placement

Admin Support III - Career & Internship Center

Salary: $39,057.00 - $45,950.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2604869
Closing: 9/11/2025 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: VP Academic Affairs

Position Announcement

Utah Valley University invites applications for an Administrative Assistant in the Career & Internship Center. This role offers the opportunity to make a meaningful impact by supporting students, faculty, and employers in achieving their career goals. As part of a collaborative team, you will manage key administrative functions, coordinate events and meetings, and ensure smooth front desk operations, all while contributing to a culture of excellent service.

This position is ideal for someone who enjoys variety in their workday, thrives in a supportive environment, and takes pride in keeping operations running efficiently. You will play a central role in creating a welcoming, professional experience for those who rely on the Career & Internship Center's services, while developing your own skills in leadership, organization, and communication.

Summary of Responsibilities

Performs advanced and confidential administrative support duties, including composing routine correspondence and obtaining factual information requiring knowledge of policies/procedures of both assigned and work-related areas.
Informs students, faculty, and the public of departmental and university services available.
Coordinates travel arrangements as needed for the Senior Director of the CIC, the Director of Career Services, and the Director of Internship Services, and reconciles their monthly expense reports.
Coordinates meeting logistics, attends meetings, and records minutes.
Maintains inventory of office supplies and handles other office duties as needed.
Handles incoming calls & walk-in traffic; provides correct and accurate information.
Promotes an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment, throughout the facility.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's degree related to the Summary of Duties or any combination of education and/or experience totaling four years.

Knowledge / Skills / Abilities

Knowledge

Administrative knowledge of office methods, techniques, practices, and procedures.
Knowledge of Microsoft Office Suite of applications.
Knowledge of spreadsheets and experience with database management.

Skills

Skill in office methods, techniques, practices, and procedures.
Skill in the use of computers and computer software applications, including word processing, spreadsheets, email, internet, databases, and presentations.
Skill in the preparation and interpretation of reports, charts, graphs, and tables.
Strong interpersonal, problem-solving, and decision-making skills.
Exceptional customer service orientation and phone etiquette.
Maintain confidentiality at all times. Perform a variety of administrative support duties with minimum supervision.
Follow oral and written procedures and instructions.
Communicate effectively, verbally and in writing.
Must interact and work with people from diverse backgrounds. Maintain confidentiality of highly sensitive information.
Must demonstrate professional demeanor..

Abilities

Ability to plan and anticipate potential changes, and act accordingly.
Ability to exercise independent judgment and decision-making under minimal supervision.
Ability to multitask during the routine course of business.
Ability to maintain confidentiality.
Ability to communicate effectively verbally and in writing.
Ability to supervise lower-level staff.
Ability to achieve and maintain the professionalism of front desk staff.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/5063462/admin-support-iii-career-internship-center

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