Job Details

Administrative Coordinator TTU

Position Number: 6572281
Location: Lubbock, TX
Position Type: Other Administrative Positions

Administrative Coordinator TTU
Lubbock
42299BR
Innovation Hub at Research Park

Position Description
Performs support and coordinative work in direct support of an administrative team of a specific administrative office or department. Coordinates and assists with functions such as planning, researching, budgeting and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision.

Major/Essential Functions
Customer Service

Makes coffee in the morning and prior to events or large meetings.
Welcomes guests and tenants by greeting them, in person or on the telephone, answering or directing inquiries.
Receives mail and distribute to the tenant mailboxes or offices daily.
Receives package delivery and notify the tenants.
Daily walk-through of event space, conference rooms, and bathrooms to ensure that space is clean and stocked with supplies.
Provide great customer service with tenants by acknowledging birthdays and providing a special treat on holidays.
Provides tours and presentations of Innovation space to new inquires and large groups for the purpose of introducing them to the Innovation Hub.

Event Support

Conducts tours for walk-in guests with inquiries about event space.
Manages external/ event operations, including but not limited to, managing venue calendar, event booking, AV Support, parking requests, customer relations, room set-up/ breakdown. Serve as main contact for event coordination for external events.
Coordinate payment and building for all external events with Assistant Director of Business & Tenant Operations.
Responsible for programming logistics and communications inclusive of signage, room reservations, presentation development, directions/parking, A/V and furniture setup and facility requirements, and catering orders for external & internal programs and events.
Support all Hub programs as needed. Occasional nights and weekends.

Administration

Check the Innovation Hub email account and responds to correspondence within a 24 hour period.
Maintains office equipment and schedules maintenance as needed.
Track metrics for tours, walk-ins, and internal & external events for Conversion Report. Submit Conversion Report to Program Director each month.
Manages the Research Park Calendar to include all external events & conference room rentals weekly.
Serves as the IT specialist for all Hub team members.
Integrates new software for programs and events

Required Qualifications
Bachelor's degree in job related field plus one year responsible experience. Additional specific job related experience may substitute for required education on a year for year basis.

Preferred Qualifications

Proven admin or assistant experience
High School Graduation and 5+ years relevant experience

Special Instructions to Applicant

Minimum Hire Rate

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.