Job Details

Office Coordinator of Clinical Nursing

Position Number: 6579011
Location: West Long Branch, NJ
Position Type: Health - Healthcare Administration

Office Coordinator of Clinical Nursing

Job Category: Administrative / Clerical
Requisition Number: OFFIC001227
Posted: September 17, 2025
Full Time
On-site
Rate: $22.53 USD per hour

Monmouth University Main Campus
West Long Branch, NJ

Monmouth University is seeking applications for a full-time Office Coordinator in the Nursing department.

The candidate would be expected to answer telephones, route calls, and maintain the message center; assist with the maintenance of address, communication, calendar files, filing systems, and student-related documents; process correspondence, course syllabi, student-related forms, faculty-related documents, book orders and other items as needed.

This is an in-person, on-campus, non-remote position.
For more information about the department, please visit the Department of Nursing webpage.

Additional Application Material Required:
Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded.

Resume or Curriculum Vitae
Cover Letter
Professional References

Optional Documents:

None

Duties and Responsibilities:

Provide excellent customer service to students, supervisors, other University personnel and parents via phone or in person. Assist with general questions for the department. Take messages and route callers/students to appropriate service areas for assistance.
Perform clerical duties for the department, including but not limited to preparing meeting minutes, agendas, and other correspondence, forms, and reports. Sort and distribute mail, and perform photocopying, faxing, and filing.
Arrange and confirm meetings. Provide logistical support such as travel arrangements, room scheduling, audio/visual, and food ordering.
Assist students and faculty with coordinating advising, scheduling, and registering of classes, and preparation of forms for approval.
Assist with the maintenance of the departmental budget. Prepare budget revisions as directed. Prepare and process expense vouchers, purchase orders, contracted and professional services forms and purchase requisitions for department and maintain records of such.
Coordinate the placement of book orders and obtain complimentary copies of textbooks and associated teaching materials.
Maintain department filing systems. Prepare and update databases for addresses, communications, syllabi and other forms and documents.
Provide support for office functions specific to the department, including but not limited to recruiting events, guest speakers, and student awards.
Assist student organizations and clubs specific to the department in their programs with room reservations, food orders, flyer distribution, etc.
Assist Office Coordinator for Clinical Placements during high volume periods. Collect clinical requirements for BSN faculty/instructors.
Create and maintain databases and filing systems for accreditation.
Other duties as assigned.

Minimum Qualifications:

Three plus (3+) years of related experience.
Must be able to interact with students, University personnel, and outside constituencies as necessary.
Must be able to handle multiple tasks simultaneously and effectively.
Must be able to follow directions, work independently, as well as function as a team player.
Able to organize and maintain records for long-term documentation for accreditation.
Strong organizational skills and ability to keep excellent records.

Preferred Qualifications:

Experience in an educational setting.
Familiarity with nursing/medical terminology.

Questions regarding this search should be directed to:
Barbara Santos at bsantos@monmouth.edu or 732-263-5629

Note to Applicants:
Please keep in mind that a job posted as “Open until filled” may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position.
Working at Monmouth University perks:

403(b) Retirement Plan (8% employer contribution)
Medical, Dental & Vision Insurance Benefits
Tuition Remission for employee upon hire (max of one 3-credit course per semester)
Tuition Remission for spouse or civil-union partner and IRS dependent
after one year of full-time continuous employment
Generous Paid Time Off
Employer paid Short & Long-Term Disability
Employer-sponsored Life Insurance
Employee Assistance Program (EAP), FSA, Telehealth and more

To view a full list of benefits, visit our benefits page at: Employee Benefits Information | Human Resources | Monmouth University

Department:
Nursing

Work Schedule:
Monday through Friday

Total Weeks Per Year:
52 weeks

Hours Per Week:
36.25 hours

Expected Salary:
$22.53 per hour (external rate)
$23.89 per hour (internal rate)

Union:
OPEIU

Grade:
9

Job Posting Close Date
Open until filled

To apply, visit https://recruiting.ultipro.com/MON1000MON/JobBoard/d4da5ea7-24db-4f02-a484-7497ffffb76d/OpportunityDetail?opportunityId=6eb21fdb-75cf-43cf-866e-56b9211ea816

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.