Job Details

Public Safety Records & Evidence Compliance Specialist

Position Number: 6660270
Location: Colorado Springs, CO
Position Type: Campus Safety and Police

Public Safety Records & Evidence Compliance Specialist - 37996 University Staff

Description
Public Safety Compliance Specialist, Records & Evidence Compliance Specialist

Office of Public Safety

Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!

Who We Are

The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a Public Safety Compliance Specialist, Records & Evidence Compliance Specialist to join our team! UCCS is committed to academic excellence, professional development, and fostering an environment that supports innovation and student success.

At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery—a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.

Salary Range: $53,284 to $68754, Compensation will be commensurate upon experience and qualifications. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

Work Location: On-Site

Benefits at a Glance

At UCCS, our employees are our most valued asset. We're proud to offer:

Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.
Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.
Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.
Further Your Education: Avail twelve (12) waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.
Want to know your total compensation? Use our calculator to get the complete picture!

Summary

The Clery & Evidence Compliance Specialist supports the Department of Public Safety in ensuring compliance with federal, state, and university mandates related to the Jeanne Clery Act, records management, and evidence control. This position exercises sound judgment in managing sensitive data, ensures chain of custody and documentation standards for evidence, and coordinates with police personnel to support both compliance and operational effectiveness.

Essential Functions

The duties and responsibilities of the position include, but are not limited to:

Clery Compliance (40%)

Develop, implement, and maintain Clery Act compliance programs, policies, and reports (Annual Security Report, Fire Safety Report, Daily Crime Log).
Coordinate with Campus Security Authorities (CSA), including training and annual compliance letters.
Ensure documented proof of compliance for all Clery audits.
Act as liaison to campus departments, local law enforcement agencies, and state police to support data sharing and reporting. Provide statistical analysis and trend reports to inform leadership, identify risks, and support strategic planning.
Oversee Clery records management to ensure accurate classification, retention, and accessibility of all compliance-related documentation.
Collaborate with General Counsel on risk evaluation and policy oversight.
Develop, manage, and lead Clery-related committees and working groups to strengthen cross-campus compliance and communication.
Assess, build, and implement operational projects and systems that improve Clery compliance and reporting efficiency.

Records Custodian- 30%
Oversee security, retention, release, and disposition of police records in compliance with state and federal law.
Manage Colorado Open Records Act (CORA) requests, including redaction and release processes.
Coordinate records requests from law enforcement partners, insurance companies, and community members.
Manage NIBRS functions, including coding, data entry, audits, and ensuring timely and accurate monthly submissions to state and federal agencies.

Evidence Management- 15%
Manage and document chain of custody for all evidence.
Catalog and preserve evidence for transfer to crime labs.
Ensure officers file evidence accurately in compliance with policy and best practices.
Oversee scheduling for evidence review and destruction.

Court Liaison- 5%
Receive and process all state, municipal, and federal subpoenas.
Receive and process Department of Motor Vehicle (DMV) hearing requests.
Serve as the primary contact for the 4th Judicial District regarding subpoena updates and officer availability.
Serve as the primary contact for the DMV regarding hearing updates and officer scheduling.
Serve as the primary contact for the City of Colorado Springs Magistrate's Office for subpoena updates and officer availability.

Other Duties- 10%
Conduct audits and prepare documentation for compliance reviews.
Provide cross-reference support with police personnel to ensure accuracy between records, evidence, and reporting.
Perform other duties as assigned in support of the Department's compliance and accountability goals.

Tentative Search Timeline

Priority will be given to applications submitted by: November 16th, 2025
Potential interview dates: November 17th, 2025, to November 28th, 2025.
Potential start date: December 15th, 2025.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.

Qualifications

Must have a Bachelor's degree from an accredited institution.
Completion of Jeanne Clery Act Compliance Training (or ability to complete within 6 months of hire) is required.
Must have experience with the Colorado Open Records Act (CORA) and state/federal records retention and release requirements.
Ability to obtain and maintain Colorado Criminal Justice Information System (CCJIS) certification within 6 months of hire is required.
Ability to obtain and maintain CCIC/NCIC certification within 6 months of hire is required.
Must have experience in compliance, law enforcement administrative support, records management, or evidence handling.
Experience managing NIBRS (National Incident-Based Reporting System) functions, including data entry, coding, audits, and timely submission of reports to state and federal agencies, is strongly preferred.

Experience in a law enforcement, higher education, or compliance-related environment is preferred.
Highly qualified applicants will have prior experience as a Clery Compliance Officer/Coordinator, or direct involvement with Clery Act statistical reporting, Annual Security Reports, or related audits.
Experience serving as a Records Custodian in a public safety, government, or university setting is preferred.
Prior work as an Evidence Technician or with oversight of evidence programs is highly desirable.
Having current or prior CCIC/NCIC and CCJIS certifications is a plus.
Experience with Colorado Open Records Act (CORA) requests and release processes is preferred.

Special Instructions to Applicants: Applications submitted by 11/16/2025 will receive full consideration. However, this position will be open until filled. · Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job #37996). · Official transcripts will be required upon hire. · Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or cucareershelp@cu.edu. Job related inquiries should be directed to the posting contact. The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials.

Job Category: Business Services

Primary Location: Colorado Springs Department: C0001 -- Colorado Springs Campus - 40121 - VCAF-Police Operations

Schedule: Full-time

Posting Date: Oct 20, 2025

Unposting Date: Ongoing Posting Contact Name: Andy Johnston Posting Contact Email: ajohnst5@uccs.edu Position Number: 00412304