Job Details

Administrative Assistant

Position Number: 6674053
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

Administrative Assistant

Job Summary

Provides complex administrative support for a professor in the Department of Entrepreneurship and Strategy at the David Eccles School of Business.

Responsibilities

Submit letters of recommendation on behalf of professor
Update professor's CV
Update professor's personal website
Promote academic articles on social media (LinkedIn and Twitter)
Schedule all meetings (digital and in-person)
Utilize a budget to track the balance of a research account; reconcile this with university records
Use ePR (electronic payment request) to submit reimbursement requests
Book travel / submit expense reports
Possibly lead academic conference planning and execution
Edit and proofread business strategy manuscripts for top tier strategy journals such as Academy of Management, Strategic Management Society, Strategic Management Journal, and others
Navigate Manuscript Central and submit decisions on journals for SMS (Strategic Management Society), SMJ (Strategic Management Journal), and BAS (Business and Strategy), and others, including requesting new reviewers
Use varied software such as Word, Excel, Outlook and others with expertise
Manage your own email account as well as that of professor
Update the new Elements system with info from professor's curriculum vitae
Make purchasing card purchases and perform their related reallocations
Do mail merge for messages to a large group
Spearhead any parties hosted by professor
Prepare and track cash and check deposits

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Past secretarial experience preferred
Effective written and verbal communication skills

Special Instructions

Requisition Number: PRN16487N
Full Time or Part Time? Part Time
Work Schedule Summary: M-F as determined by supervisor.
Department: 00049 - Strategy Department
Location: Campus
Pay Rate Range: $22.00 - $26.73
Close Date: 1/22/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/190905