Job Details

Administrative Assistant, Senior

Position Number: 6681869
Location: Orlando, FL
Position Type: Secretary and Administrative Assistants

Administrative Assistant, Senior

Position Number: SE1038.00000
Job Type: Staff
FT/PT: Full Time
Employee Class Description: C2-Staff (ed. support)

General Position Description:
Responsible for providing significant administrative support services to senior administrators and executive leadership, requiring in-depth knowledge of College operations and programs within the department. Serves as a lead support for other clerical staff, exercising strong initiative and discretion related to the essential functions of the position.

Grade: 2025
Exemption Status: Non-Exempt
Posting Number: S3544P
Primary Work Location:
If multiple locations, what are the other locations:
Proposed Work Schedule (please note hours subject to change based on business needs): Monday - Friday: 8:00am - 5:00pm
Number of Vacancies: 1
Posting Start Date: 10/08/2025
Posting End Date: 10/30/2025
Open Until Filled: No
Temporary Position (Temp or Grant Funded Details): No.
Salary Range: $39,014 per year

Essential Job Functions:

1. Provides administrative support and perform a variety of duties including but not limited to maintaining senior administrators/executives calendars; scheduling appointments, meetings and travel; providing assistance to faculty and staff.

2. Plan and establishes systems and procedures to ensure efficient flow of materials and information in and out of the department.

3. Drafts, formats, and proofread correspondence. Conducts retrieval of records, compiles data to generates reports as needed and prepares complex documents for supervisor approval and signature.

4. Supports the organization of programs, events, meetings, and conferences by securing venues, developing agendas, managing communications and invitations, maintaining budget control, and preparing related materials.

5. Assist in budget preparation, purchasing, and transaction reconciliation; may process requisitions and use a purchasing card.

6. Plans, researches, initiates, and carries out to completion recurring or special assignments.

7. Takes minutes of meetings, prepares confidential documents and follows up to ensure timely reply and action.

8. Answers and screens telephone calls. Takes messages. Opens, organizes and screens mail.

9. Serves as an office lead to assigned personnel such as full and part time support staff, work-study students, and interns on the distribution of clerical work.

10. Reporting to a Dean:
a. Coordinates the inputting of the class schedule into the student information system.
b. Creates and distributes daily enrollment reports using the data warehouse.
c. Researches and provides information on issues affecting students, staff and/or the campus using established guidelines from the College.

11. Performs other related duties as assigned.

Required Minimum Education:
High school diploma or general education degree (GED).

Required Field of Study:

Other Required Qualifications:
Three (3) years of experience related to the essential job functions.

Required License/Certification:

Preferred Education & Field of Study:
Associate's Degree

Preferred Type of Experience:
Advanced administrative support and clerical work training.

Preferred Licenses/Certification:

Knowledge, Skills, and Abilities:
Strong interpersonal skills and ability to establish and maintain effective working relationships with employees and the public.
Ability to operate within a confidential environment.
Ability to analyze a variety of administrative problems and to make sound recommendations.
Knowledge of the principles and practices of event coordination and/or training and development.
Ability to communicate effectively both orally and in writing.
Ability to think critically, work independently and problem solve.
Skilled in Microsoft Office software: Word, Excel, PowerPoint, and Access
Ability to initiate problem solving and decision making as necessary and exercises good judgment in resolving customer service issues.

General Working Conditions:
This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job Specific Working Conditions:

Diversity Statement:

To apply, visit https://valenciacollege.peopleadmin.com/postings/40922