Job Details

Administrative Assistant, University Relations

Position Number: 6686267
Location: Martin, TN
Position Type: Secretary and Administrative Assistants

Administrative Assistant, University Relations

Job Description
The Administrative Support Assistant provides direct support to the Vice Chancellor for Communications and Marketing and as such has interaction and communication with upper-level university and University of Tennessee System personnel. This position also supports the Assistant Director for News and Visuals and the Assistant Director of Marketing and is the sole administrative support position within the Office of University Relations.

Responsibilities
The Administrative Assistant is responsible for all office Oracle interface including invoice, purchase order and contract entry, travel and expense report entry, and procurement card monitoring and reconciliation. This position provides budget tracking, reconciliation, preparation and planning. This position prepares all publicity releases relating to commencement, honor roll and scholarship awards and releases them to the news media; schedules the university photography staff; collects payments and prepares deposits and transfers for internal payments for photography services/photographs; orders and stocks office supplies; tracks and documents news hits and archives news clippings and cutlines; updates and maintains the university speakers guide; coordinates onboarding for new office employees; takes minutes of meetings as required for the office or committees on which the Vice Chancellor serves; assists with proofing news releases, official publications and marketing materials; and various other support functions for the Office of University Relations. In addition, this position supervises any assigned work study students.

Qualifications
Minimum Qualifications:

High school diploma with four years of relevant experience, or a combination of education, training, and experience.

Accounting experience with extensive knowledge of Microsoft Word, Outlook, and Excel.

Ability to organize, prioritize, and multitask.

Excellent oral, written, interpersonal, and customer service skills.

Skilled in the use of office equipment, computers, multi-line phone system, printer/fax/copier/scanner, calculator.

Ability to work independently as well as in a team setting without direct supervision.

Must have the ability to supervise, motivate, and direct student workers.

Experience in budget planning, reporting, and reconciliation.

Preferred Qualifications:

Bachelor's degree in business, accounting, or related field.

Three years of higher education experience.

Familiarity with Banner and ACE student and alumni tracking systems.

Knowledge and proficiency using Oracle software.

Application Process: Interested candidates should apply online and attach a letter of interest, resume, and a list of 3 current references.
Application Deadline: Applicant review will begin immediately and continue until a suitable candidate has been selected.
Minimum hiring rate $16.48 per hour (Market Range 06) - Salary commensurate with education and experience.

Job Identification: 5640
Job Category: Administrative
Posting Date: 10/29/2025, 04:21 PM
Job Schedule: Full time
Locations: 554 University Street, Martin, TN, 38238, US

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/5640/?mode=location&selectedLocationsFacet=300000010468273