Job Details

Assistant Director, Student Employment Services

Position Number: 6693180
Location: Bowling Green, OH
Position Type: Student Affairs and Services

Assistant Director, Student Employment Services

Bowling Green State University

Salary: Depends on Qualifications
Job Type: Full-Time
Division: President's Office
Opening Date: 10/31/2025
Location: Main Campus (BG), OH
Job Number: BGSU01182
Department: President's Office
Closing: 11/17/2025 11:59 PM Eastern

Summary

Under the broad guidance of the Director, the Assistant Director provides leadership, oversight, and compliance monitoring for Student Employment Services (SES). This position is responsible for operational management, staff supervision, policy enforcement, and strategic initiatives that align with institutional goals. The Assistant Director ensures compliance with federal, state, and institutional regulations, leads training and professional development efforts, manages system functionality (NeoEd, PeopleSoft, Equifax), and advances the integration of NACE Career Competencies and Life Design into the student employment experience. The position also develops, tests, and refines queries and analytics to monitor compliance, improve operational efficiency, and inform data-driven decision-making related to student employment trends, payroll accuracy, and workforce engagement.

Essential Functions

Unit Operations & Leadership

The Assistant Director supports the daily operations of Student Employment Services and participates in unit and other operational meetings within the Kuhlin Career Hub, events, and both short- and long-term planning efforts. The position assists with daily operations and customer service needs while collaborating with University constituents to ensure quality employment-related services. The Assistant Director meets with students, represents the unit and division at meetings and on projects, and attends training and professional development opportunities.
The position serves in the absence of the Director when requested. In addition, the Assistant Director coordinates staff assignments for university recruiting and informational events and programs such as Preview Day, Presidents' Day, and Orientation and Registration.
The Assistant Director provides indirect supervision, leadership, and mentoring for the SES staff, and student employees within the unit. Writes and maintains queries to support departmental reporting, planning, and decision-making needs. Acts as Assistant Director of the unit by leading initiatives that enhance operations, compliance, and student success.

Compliance, Risk, and Policy Oversight

The Assistant Director plays a critical role in safeguarding the University from legal, financial, and reputational risks by ensuring strict adherence to State and Federal regulations as it pertains to Student Employees. This responsibility extends to developing and implementing robust internal controls and audit processes that proactively identify and correct compliance gaps before they escalate into penalties or liabilities.
The Assistant Director collaborates closely with HR, Payroll, General Counsel, and Financial Aid to interpret regulatory updates, align policies, and deliver institution-wide training that reinforces compliance expectations. In addition, this position oversees the documentation, communication, and enforcement of policies related to onboarding, timekeeping, and performance management, ensuring that students and supervisors understand their obligations. The Assistant Director monitors potential risks tied to student employment practices, evaluates consequences of non-compliance, and recommends policy revisions or systemic improvements that both protect the institution and enhance operational integrity. By functioning as a campus-wide resource on compliance and employment risk, the Assistant Director strengthens the University's ability to maintain its federal funding, avoid costly violations, and provide equitable and legally sound employment experiences for students.

System, Data, and Process Development

The Assistant Director leads the testing, implementation, and optimization of SES-related systems such as NeoEd, PeopleSoft, and OnBase, and works in conjunction with HR on Equifax. They partner with ITS to ensure integration of compliance and hiring processes, while also developing workflow documentation, training resources, and user guides for stakeholders.
The Assistant Director writes and maintains queries to extract, analyze, and report student employment and compliance data, with particular attention to outcomes such as retention, GPA, graduation rates, and student success measures. They develop reporting dashboards and data visualizations to help institutional leaders, supervisors, and stakeholders understand the impact of student employment on persistence and academic performance.
This role also identifies and recommends system enhancements to improve efficiency, accuracy, and usability, while ensuring that student employment data contributes to institutional research, accreditation, and decision-making related to student success and workforce readiness.

Training, Development, and Outreach

The Assistant Director designs and delivers professional development programs for supervisors and student employees. They create training materials that integrate NACE Competencies and Life Design frameworks, partner with Career Design Coaches and faculty/staff to align student employment with career readiness.

Minimum Qualifications

The following Degree is required:

Bachelor's degree required. Successful candidate must have degree conferred at the time of application.

The following Degree is preferred:

Bachelor's degree in Business Management, Human Resources, or Public Administration

The following Experience is required:

3 years experience working with student employees and training individuals using a career management system.

Additional Information

Knowledge, Skills, and Abilities

Knowledge of employment laws and policies.
Knowledge of applicant tracking and career management systems.
Ability to work with and summarizing large amounts of data.

Remote Work: This position will have the option to work remotely.

Required Documents to Upload to Application: Cover Letter and Resume

Deadline to apply: November 17, 2025.

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an Equal Opportunity Educator and Employer. We are committed to ensuring an equal employment opportunity for all applicants and encourage applications from all regardless of sex, race, veteran-status, disability, age, gender identity, genetic information, religion, or sexual orientation. EEOC Know Your Rights Poster: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

To apply, please visit https://www.schooljobs.com/careers/bgsu/jobs/5130395/assistant-director-student-employment-services

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