Job Details

Administrative Program Coordinator

Position Number: 6726611
Location: Salt Lake City, UT
Position Type: Administrative Vice Presidents

Administrative Program Coordinator

Job Summary

The David Eccles School of Business at the University of Utah is seeking a full-time Administrative Program Coordinator to support the Eccles School Dean's Office. This dynamic role is ideal for a proactive, detail-oriented individual who thrives in a fast-paced academic environment.
This role requires an experienced professional who can provide complex administrative support to numerous executives, manage multiple priorities, and meet a variety of deadlines. Proficiency in Microsoft Office Suite is essential. Prior experience with event planning and with university or campus administrative systems is preferred. We are looking for someone who contributes to a collaborative environment, effectively communicates, and who brings a positive and professional attitude to the team.

Responsibilities
This role supports 4-5 members of the executive leadership team. Job duties in this role include:

Managing calendars, including scheduling and coordinating meetings
Organizing and managing various events (faculty and/or staff meetings, seminar speakers, conferences, community events, etc.)
Taking meeting minutes and preparing professional correspondence
Processing reimbursements and invoice payments
Assist with travel arrangements as needed
Other duties as assigned

For the Associate Dean of Research, this position provides additional support with:

Managing database subscriptions for faculty research
Tracking faculty publications
Compile statistical data related to faculty research

This package includes a variety of excellent employee benefits, including health care coverage, retirement plans, and paid leave time as well as other valuable benefits, services, and programs such as tuition reduction. One example is the U's retirement benefits which amount to a 14.2% contribution in addition to your annual salary.

You may view the U's total compensation estimator to calculate the approximate value of your total compensation at www.hr.utah.edu/comp/totalcomp.php .

DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience
Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions

Requisition Number: PRN43594B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday, 8:00AM - 4:30PM
Department: 00028 - School of Business-Dean
Location: Campus
Pay Rate Range: $31,600 - $55,000
Close Date: 11/20/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/192039