Job Details

Administrative Coordinator (Temporary) Hybrid Eligible

Position Number: 6775980
Location: Philadelphia, PA
Position Type: Other Administrative Positions

Administrative Coordinator (Temporary) Hybrid Eligible

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title
Administrative Coordinator (Temporary) Hybrid Eligible

Job Profile Title
Temporary Employee - Non-Exempt

Job Description Summary
Provide project and administrative support in the Office of Academic Affairs (OAA) assisting with the review of required documentation related to faculty and academic support staff search, recruitment, and academic review. Must be a detail-oriented thinker and communicator, be proficient in data entry and adept at working within online systems and maintain a high-level of accuracy. Works with confidential and data-sensitive information requiring discretion. Responsibilities may vary as department needs evolve..

Job Description

Provides support as needed to Faculty Search team

Review of ads and completed search forms for compliance
Access requests and other general communications

Assist Academic Review team

Review faculty dossier materials
Work w/department Faculty Coordinators and OAA staff to resolve and communicate issues
Move dossiers to next step in review

Support faculty employment actions

Review sabbatical leave submissions for completeness and verify faculty credit balances and usage.
Provide administrative support for faculty retirement tracking and Faculty Incentive Allowance Program (FIAP) documentation
Submit named professorship requests in Workday

Assist with review of position information for the Request to Recruit (RTR) process.

Provide basic administrative support and perform other duties as needed

Qualifications :

High School Diploma and 5-7 years of experience or an equivalent combination of education and experience required. Bachelor's degree preferred. Excellent computer skills are essential (Word, Excel, PowerPoint), with the ability to learn and master multiple administrative databases, programs and systems. Strong analytical, problem-solving, communication and organizational skills required. Must be detail-oriented. Ability to handle confidential or sensitive information in an appropriate and professional manner and to manage shifting priorities and multiple projects. Must be a team player with a collaborative working style. Experience within a College or University a plus.

Application Requirements

Please submit cover letter and resume to be considered for the position.

Working Conditions
Office
Physical Effort
Typically sitting at a desk or table

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$7.25 - $27.00 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Please note that benefit eligibility is determined/based on ACA guidelines.

Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Medical-School-John-Morgan-Bldg/Administrative-Coordinator--Temporary--Hybrid-Eligible_JR00114449-1