Job Details

Assistant to the Dean - Finance and Operations

Position Number: 6800862
Location: Orem, UT
Position Type: Deans - Business

Assistant to the Dean - Finance and Operations

Salary: $58,725.00 - $69,088.00 Annually
Job Type: FT Exempt Salaried Staff
Job Number: FY2605347
Closing: Continuous
Location: 800 W University Parkway, Orem
Division: VP Academic Affairs

Position Announcement

This position offers a meaningful opportunity to provide strategic leadership at the heart of the Woodbury School of Business, supporting the school's mission through thoughtful fiscal management and operational excellence. Working under the direction of the Dean, the Assistant to the Dean for Finance and Operations plays a central role in stewarding institutional, state, and external funds while helping shape and implement financial strategies aligned with college and university priorities. The role combines high-level planning with hands-on oversight, offering broad exposure to budgeting, forecasting, compliance, and resource management within a dynamic higher education environment.

Applicants will find value in serving as a trusted advisor to senior leadership, with a direct impact on financial decision-making, personnel planning, and long-term sustainability. Utah Valley University offers a collaborative, mission-driven setting where expertise in finance and operations supports student success and academic growth. This role is well suited for individuals who enjoy strategic problem-solving, partnership with leadership, and contributing to an institution that values transparency, accountability, and continuous improvement.

Summary of Responsibilities

Manages financial operations and maintains balanced budgets within the college. Oversees the spending/budgeting, fiscal planning and oversight for all funding sources, including state appropriated funds, student fees, grants, private donations and endowments and other monies received within the college. Analyzes department/program expenditures to determine trends and fiscal responsibility; recommends solutions to the deans and department chairs. Analyzes budget reports and other fiscal data for the dean. Reports on such issues and handles questions regarding budget balances, proper expenditure of funds, travel expenses, budget transfers, etc. Ensure compliance with university, state, and federal fiscal policies and procedures. Make strategic recommendations to support academic growth and resource optimization.
Direct the annual budget planning process for the School, ensuring fiscal sustainability and alignment with institutional goals. Collaborate with department chairs and program directors to develop budget requests and monitor expenditures. Evaluate financial impacts of new initiatives, academic programs, and personnel actions, providing recommendations grounded in sound fiscal analysis.Oversee processes related to PBA planning and strategic funding proposals. Advises the dean on position vacancies, job postings, and hiring of positions. Work with deans and department chairs in developing job descriptions and facilitating new hire paperwork. Advises and informs the deans and department chairs on personnel related issues. Responsible for the preparation and submission of various reports, including timecards, PAF's, ESAF's, new hire paperwork completion and submission, requisitions, purchase orders, travel requests, index tracking and reconciliations, budget balances, etc. Establishes, updates, and maintains files, inventories, ordering, receiving, billing, distributing, and reconciling expenditures. Oversees the payroll process, including preparation, submitting, monitoring, and maintaining payroll records.
Partner with the Dean and leadership council to develop long-term strategic and operational plans. Provide fiscal insight into college initiatives, enrollment projections, and academic priorities. Analyze the financial implications of program growth, enrollment trends, and policy changes. Serve as liaison for the Dean between the college and other internal and external agencies.
Provide training and consultation to department chairs, faculty, and staff on fiscal management practices, budgeting, personnel management and policy interpretation. Communicate complex financial information in clear, accessible ways to a range of stakeholders. Serve as the Dean's designee for fiscal policy interpretation, ensuring consistent application of procedures across the college.
Advise the Dean on staffing strategies and financial implications of personnel decisions. Contribute to policy development related to hiring, compensation, and workload distribution. Manage the tracking of faculty workload, maintain personnel records, tenure and promotion data and files.
Analyze, interpret and predict impact of course enrollments, new academic programs, program growth or decrease, changes in budgets and other changes that affect the college. Assists with projects and serve on committees within the institution as assigned. Performs other duties as assigned.

Qualifications / Licenses / Certifications

Bachelor's degree in Accounting, Finance, Business Administration, or related field required; or an equivalent combination of education and relevant professional experience.

Preferred Qualifications:

Experience in higher education finance or public sector accounting.
Demonstrated success in strategic budgeting, forecasting, and fiscal policy advising.

Knowledge / Skills / Abilities

Knowledge

Understanding of higher education fiscal management, fund accounting, and strategic budgeting practices.
Knowledge of cost control, forecasting, and financial modeling in an academic setting.
Familiarity with human resource budgeting, university financial systems.
Knowledge of academic administrative principles and procedures.

Skills

Strong analytical, quantitative, and problem-solving skills.
Exceptional written and verbal communication abilities for presenting financial data and recommendations to diverse audiences.
Proficiency in spreadsheet modeling, data visualization, and enterprise budgeting systems.
Skill in organizing resources and establishing priorities.
Records maintenance skills.

Abilities

Ability to think strategically and translate data into actionable insights.
Ability to work effectively with a wide range of constituencies in a diverse community.
Ability to train and mentor others in budget and fiscal operations.
Ability to manage multiple complex projects with precision and confidentiality.
Ability to lead and train staff and/or students.
Ability to create, compose, and edit written materials.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/5174440/assistant-to-the-dean-finance-and-operations

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