Job Details

Sr. Administrative Assistant

Position Number: 6800962
Location: Bowling Green, OH
Position Type: Secretary and Administrative Assistants

Sr. Administrative Assistant

Bowling Green State University

Salary: $21.25 - $23.22 Hourly
Job Type: Full-Time
Division: A&S Dean
Opening Date: 12/17/2025
Location: Main Campus (BG), OH
Job Number: BGSU01274
Department: A&S Dean
Closing: 12/31/2025 11:59 PM Eastern

Summary

Provides high level administrative support to an administrator(s) and/or department to facilitate the daily operations of the department. Performs work of a confidential nature and relieves department supervisors of non-routine or routine administrative responsibilities. Researches and analyzes reports and makes recommendations on follow up actions. Interprets, develops and implements department policies and procedures. Coordinates human resources functions for the department. Oversees budget operations.

Essential Functions

Oversees budget operations, including operational, personnel and project budgets. Reconciles monthly expenses. Processes invoices, and orders supplies for department. Prepares check requests and travel/expense reimbursements. Maintains records and assists with needs for asset inventory and key requests. Assists department in maintaining expenditure control and fiscal accountability and makes recommendations for reallocation of budget dollars.
Manages office administrative and auxiliary functions, including routine and non-routine activities. Interprets, develops and implements procedures and policies. Opens, reviews, routes or responds to correspondence. Researches and analyzes data to write or edit reports, presentations, policies, etc. Researches and responds to questions from students, staff, faculty and the general public. Resolves administrative problems.
Coordinates meetings and special events. Schedules and secures meeting location and teleconference capabilities. Prepares agendas and other documents for distribution. Attends department meetings and retreats. Drafts and posts minutes of meetings. Prepares and sends surveys. Prepares reports and evaluations.
May supervise student workers and/or other staff.
Serves as communication liaison with other University offices and other institutions of higher education. Transmits decisions and directives. Edits and proofreads office materials and publications.
Maintains documentation, personnel files, contracts, appointments and other records for the department.
Coordinates human resources functions for the department. Assists with the development of position descriptions and advertisements for searches. Works with search committees on candidate selection and interview schedules. Prepares and monitors annual salary increases as directed. Completes necessary paperwork for Human Resources. Prepares contracts.

Minimum Qualifications

Experience

One to two years related experience required; must include progressive administrative experience

Education

High school diploma or GED required

Additional Information

Essential Competencies

Knowledge of basic mathematical skills
Knowledge of basic reading skills
Ability to carry out verbal and/or written instructions
Ability to effectively communicate, verbally and written
Detailed-oriented and highly accurate
Ability to work in changing environment
Ability to work effectively in a team environment
Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
Ability to coordinate or lead others in accomplishing work activities
Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
Ability to query, run reports and modify data in financial systems
Ability to access and maintain document imaging systems, including scanning and filing documents
Ability to accurately receive and disburse cash whether currency, credit cards, checks or other payment forms
Ability to operate computers and peripheral equipment such as printers
Ability to draft office correspondence
Ability to use sound judgment, tact and discretion when working with confidential files

Required Documents to Upload to Application: Resume

Deadline to apply: December 31, 2025.

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an Equal Opportunity Educator and Employer. We are committed to ensuring an equal employment opportunity for all applicants and encourage applications from all regardless of sex, race, veteran-status, disability, age, gender identity, genetic information, religion, or sexual orientation. EEOC Know Your Rights Poster: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

To apply, please visit https://www.schooljobs.com/careers/bgsu/jobs/5174274/sr-administrative-assistant

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