Job Details

Clery, Records, and Training Specialist

Position Number: 6803091
Location: Pasadena, CA
Position Type: Campus Safety and Police

Clery, Records, and Training Specialist

Pasadena City College

Salary: $6,485.84 - $7,150.65 MonthlyPOA-52

Job Type: Full-Time

Job Number: 09577

Location: Pasadena, CA

Department: Business & Administrative Services

Closing: Continuous

This position will remain open until filled.

Consideration dates will be in increments of three weeks.
First application consideration date: January 9, 2026, 11:59 pm. All applications received prior to this date will be considered.Second consideration date: January 30, 2026, 11:59 pm. All applications received prior to this date will be considered.

Pasadena Area Community College District
Police and Safety Services Division
Location: Pasadena, CA
Salary: $6,485.84 - $7,150.65 per month

Benefits: Click Here
Work Schedule: Mon-Fri, 8:00 AM to 4:30 PM
Full Job Description: Clery, Records, and Training Specialist

Under the direction of the Chief of Police, this position is responsible for Clery Act reporting, serves as the custodian of records for the police department, ensures that all departmental staff receive ongoing mandated training, performs dispatching duties as required, and trains staff in the use of the National Crime Information Center (NCIC) database and California Law Enforcement Telecommunications System (CLETS).

Why PCC

Pasadena City College is known for its commitment to student success, community impact, and educational excellence. The campus environment supports collaboration, professional growth, and a shared focus on providing a safe and welcoming place for students, employees, and visitors. Joining PCC means becoming part of a team that values integrity, service, and continuous improvement. The Police and Safety Services Division plays a key role in supporting that mission through high-quality public safety practices and strong community partnerships.

Key Responsibilities

Gathers statistical information related to campus criminal incident reports to ensure compliance with the federally mandated Clery Report.
Completes monthly federal crime statistics reporting.
Gathers ongoing data related to the effectiveness of the District's Drug-Free Environment Program and drug prevention program to ensure compliance with federal guidelines.
Identifies Peace Officers Standards & Training (POST) mandated training requirements for officers, dispatchers, and cadets, and schedules all departmental staff for training.
Responds to Freedom of Information Act (FOIA) requests and public records requests.
Produces court-related documents; receives, issues and tracks subpoenas or discovery requests.
Responds to background requests from other agencies.
Additional duties include resolving CAD system issues, transcribing reports, ensuring appropriate storage and auditing of police records, assisting visitors, training employees on NCIC and CLETS databases, updating training manuals, performing dispatching duties, and other tasks as assigned.

This job description does not state or signify that the incumbent will only perform the aforementioned essential functions. The incumbent will be required to follow other instructions and perform other duties traditionally performed by specialist level specification as requested by his or her supervisor.

Skills and Knowledge

The role calls for strong knowledge of Clery Act requirements, the Racial Identity Profiling Act, National Incident-Based Reporting System classifications, FOIA processes, POST standards, and procedures for safeguarding police records. It requires proficiency with CAD systems, NCIC and CLETS, and general office software. Accuracy, communication skills, and the ability to maintain confidentiality are essential, along with the ability to support procedural development and interagency coordination.

MINIMUM QUALIFICATIONS:

High school diploma or equivalent
Four years of experience in police records, dispatch, and criminal statistics reporting
Clery Act Training Certification
CLETS Training for Trainers Certification
POST Dispatcher Certification
POST Records Certification

PLEASE NOTE:

If an incumbent does not possess the required certifications upon hire, the certifications must be obtained within the first six months of employment with the District.

Core Competencies: The District has identified the following essential skills and attributes needed for success in this position.

Clery Act Compliance & Reporting
Law Enforcement Records Management
Mandated Training Coordination & Tracking
NCIC/CLETS Systems Training & Oversight
Dispatch Proficiency
Data Accuracy & Analytical Documentation
Confidentiality & Information Security
Regulatory Research & Procedural Adaptability

Salary Range:

POA-52

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

If you do not follow the process or your application/resume is incomplete, your information will not be processed.
If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

Resume or Curriculum Vitae
Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

Successful applicants must provide proof of eligibility to work in the United States.
Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
Pasadena Area Community College District will not sponsor any visa applications.
Applicants must be available for interviews at Pasadena City College at no cost to the District.
Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer

To apply, please visit https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/5166821/clery-records-and-training-specialist

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