Job Details

Executive Assistant

Position Number: 6804110
Location: Boston, MA
Position Type: Executive Assistants

Executive Assistant

About the Opportunity

JOB SUMMARY

The Institute for the Wireless Internet of Things (WIoT) seeks an Executive Assistant. The Executive Assistant provides a broad variety of activities that facilitate the Institute Leadership Team's ability to effectively lead the organization. This role serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature. The Executive Assistant will prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives' style and University policy.

MINIMUM QUALIFICATIONS

Bachelor's degree required; Master's degree preferred
At least 2-4 years of relevant experience
Prior experience managing an office and supporting high-level executives is preferred
Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality
High level of discretion, organizational skills, attention to detail, diplomacy, and customer service
Ability to handle complex calendars and overlapping schedules
Ability to understand the workings of the organization, its mission, and people
Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook
Ability and willingness to take initiative and get work done through others

KEY RESPONSIBILITIES & ACCOUNTABILITIES

1) Executive Support & Communication (40%)

Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature
Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives' style and University policy
Manage executives' calendars, screen calls, schedule meetings, and organize business travel both domestically and internationally
Manage the large demands for executives' time by anticipating and resolving potential conflicts
Read, research, and route incoming correspondence
Proofread, edit, and draft outgoing communications
Make executives more productive by efficiently managing their time and communications

2) Project Management & Documentation (25%)

Complete a broad variety of tasks that facilitate the executives' ability to effectively lead the organization
Assist with a variety of special projects
Design and produce complex documents, reports, and presentations
Collect and prepare information for meetings with staff and outside parties
Compose and prepare correspondence
Prepare agendas and meeting notes in a timely manner to ensure executives are well-prepared for all meetings, events, and speaking engagements
Act as the administrative point of contact between the executives and internal and external clients

3) Office Management (20%)

Maintain office filing and retrieval systems
Record meeting discussions
Maintain office supplies and place orders as required
Ensure office equipment is in proper working order
Evaluate and assist in developing office policies and procedures for improved workflow
Anticipate future needs as the organization evolves
Process Concur reports and manage travel expenses

4) Onboarding & Organizational Support (15%)

Act as onboarding resource for new leaders
Help new leaders read and understand the organizational culture
Guide new leaders through the organization's different personalities
Serve as a sounding board and confidant

The Executive Assistant performs other duties and assists in special projects as needed and assigned.

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type:
108S

Expected Hiring Range:
$59,425.00 - $83,935.00

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

To apply, visit https://northeastern.wd1.myworkdayjobs.com/en-US/careers/job/Boston-MA-Main-Campus/Executive-Assistant_R137677