Job Details

Senior Office Assistant - Receptionist

Position Number: 6837032
Location: Lubbock, TX
Position Type: Secretary and Administrative Assistants

Senior Office Assistant - Receptionist
Lubbock
43371BR
Graduate School

Position Description
Performs clerical duties of a specialized or technical nature, which may be performed in a variety of settings. Responsibilities may include basic bookkeeping, typing, word processing, filing, sorting, posting, verifying, recording, and data coding and processing of moderate complexity. A general understanding of organizational policies and procedures and some expertise in the area of assigned work is required. Duties are performed under direction within established policies and procedures with job performance based upon completion of assigned tasks.

Major/Essential Functions

Answer telephones and direct callers to the appropriate staff member of the Graduate School.
Greet and direct visitors to the appropriate staff member of the Graduate School.
Take messages for various personnel.
Provide basic information such as the department address, directions to the Graduate School location, the website, and other related information.
Receive, open, sort, and forward incoming mail. Date-stamp incoming mail for Graduate Admissions, look up application-related and/or student information in various student databases. Assist with other related clerical duties such as photocopying, filing, cutting, labeling, and collating.
Process graduate student requests for travel funding.
Monitor/manage the email account pertaining to graduate student travel.
Assist students and departments via email, phone, and in-person, with basic inquiries pertaining to the travel funding program.

Required Qualifications
Proficiency in written and mathematical processes as may be reflected by the completion of high school or the equivalent. One year clerical experience. Additional education and/or related experience to equal one year may substitute on a year for year basis.

Preferred Qualifications

Prior experience as a receptionist or other related field.
Excellent written and verbal communication skills.
Basic competency in Microsoft applications including Word, Excel, and Outlook.
Strong organizational and multi-tasking skills.
Experience with administrative and clerical procedures, as well as using standard office equipment (copier, scanner, etc.).
Ability to contribute positively as part of a team, be flexible and willing to help in different areas of the Graduate School as needed.

Special Instructions to Applicant

Minimum Hire Rate

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.