Job Details

Business Coordinator

Position Number: 6839944
Location: Lubbock, TX
Position Type: Business - Management

Business Coordinator
Lubbock
43363BR
Animal and Food Sciences

Position Description
Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Major/Essential Functions

Texas Tech Equestrian Center Support
Be a team player in the TTU Equine Program.
Set and enforce high standards of ethics and values, performance, and exemplary behavior
Responsible for helping develop and implement program protocols and procedures, and maintain program and TTEC-related records and reports.
Plan and schedule Equine Program events, projects, and activities, and related marketing and communications.
Assist with supervising and scheduling Equine Program Student Workers and verifying time submitted is actually time worked.
Establish and maintain strong relationships with the Equine Program alumni, friends, patrons, and supporters, and work with the Equine Advisory Board.
Coordinate fundraising activities and events for the Equine Program and promote program success.
Meet with Executive Director, Faculty, and staff as needed.
Assist with travel-related financial documentation for all TTEC staff and faculty.
Assist with maintaining horse herd records and related contracts (Usage).
Assist with maintaining contract records and billing and financial processes for Boarder, Event, and livestock contracts using appropriate support programs (Ex. QuickBooks, TouchNet).
Assist with securing bids/quotes for TTEC programs.
Assist with student completion of the Application and new employee paperwork.
When an injury happens, work with employee and risk management to get all forms filled out and filed in a timely manner.
Maintain inventory of all TTEC vehicles and related equipment, including billing, mileage, maintenance, inspections, insurance, driver records, and mileage logs.
Reconcile mileage logs and Voyager card transactions monthly, ensuring accurate billing to the appropriate users and compliance with university policies.
Request and track additions to the approved driver list, ensuring all drivers meet eligibility requirements and are properly documented.
Coordinate routine maintenance, inspections, and repairs for departmental vehicles, working with university fleet services to ensure vehicle safety and reliability.
Monitor vehicle usage and availability, maintaining reservation records and identifying opportunities for improved scheduling or utilization.
Serve as the point of contact for fleet-related inquiries, providing guidance on policies, troubleshooting issues, and communicating updates to faculty, staff, and students.
Assist with annual fleet reporting and audits, ensuring all documentation is complete and up to date.
Support coaches and staff submitting program/team scholarships, ensuring accuracy and adherence to deadlines.
Coordinate the thank-you letter process with Coaches and staff for student scholarship awardees, including sending instructions, tracking progress, confirming Writing Center review, and submitting final letters to the appropriate Office.
Exhibit accountability and professionalism through timely execution of duties, prompt, and clear communication with faculty, staff, students, and supervisors, and consistent updates to the Executive Director.
Support faculty, staff, and students with a service-oriented approach, ensuring assistance is provided professionally, respectfully, and within the scope of assigned responsibilities.
Provide proactive and reliable support to the TTEC Executive Director & Business Manager and staff on assigned projects.
Maintain confidentiality and discretion in handling sensitive information.

Required Qualifications
Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Preferred Qualifications

Previous experience in managing and operating a program and/or coordinating events.
Experience supervising personnel
Equine experience.
Demonstrated proficiency in financial software systems (e.g., Quickbooks).
Excellent written and verbal communication skills.

Special Instructions to Applicant
Please include the following documents in your application:

Resume
Cover Letter detailing interest and summary of qualifications
Contact list of at least 3 references

Questions about this position should be directed to Dr. John Pipkin, Search Committee Chair at john.pipkin@ttu.edu.

Minimum Hire Rate

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.