Job Details

Administrative Coordinator TTU

Position Number: 6845371
Location: Lubbock, TX
Position Type: Other Administrative Positions

Administrative Coordinator TTU
Lubbock
43369BR
Electrical and Computer Engineering

Position Description
Performs support and coordinative work in direct support of the administrative team of the Department of Electrical and Computer Engineering. Coordinates and assists with functions such as planning, researching, budgeting and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision of the department chairperson.

Major/Essential Functions

Serve as primary Procurement Card reconciler
- Receive and upload receipts in Emburse Enterprise System (formerly Chrome River).
- Reconcile expenses in accordance with TTU Procurement Card policy to include:
  - completing any necessary documentation (receipts, food and entertainment forms, missing receipt forms, tax reimbursements, software exception forms, vendor hold searches)
  - Coordinate with Business Manager for necessary funding allocations.
Serve as primary Travel Coordinator
- Receive and process requests for travel to and from TTU for official TTU business to include:
  - ECE Chairman
  - Graduate Seminar guest speakers
  - Faculty candidates
  - ECE faculty, staff, and students
Serve as first point of contact for ECE Main Office, to include:
- Answer and direct phone calls to and from the main office.
- Perform general administrative tasks to support faculty, staff, and students.
- Greet and direct visitors.
- Document and sign for all incoming packages.
Perform administrative tasks in support of the Chairman:
- Primary contact for chairman's calendar for scheduling meetings and events.
- Schedule, attend, and keep minutes for all faculty meetings.
Help in direct marketing efforts to include:
- department newsletter, fliers, social media, and website.
Coordinate with IAB (Industrial Advisory Board) Chairperson for biannual meetings to include:
- scheduling conference rooms, on-campus parking reservations, and meetings with ECE faculty and students.
Other duties as assigned by Chairman.

Required Qualifications
Bachelor's degree in job related field plus one year responsible experience. Additional specific job related experience may substitute for required education on a year for year basis.

Preferred Qualifications

Special Instructions to Applicant

Minimum Hire Rate

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.