Job Details

Assistant to the Vice President for Enrollment Management

Position Number: 6943549
Location: Bowling Green, OH
Position Type: Admissions/Enrollment

Assistant to the Vice President for Enrollment Management

Bowling Green State University

Salary: Depends on Qualifications
Job Type: Full-Time
Division: Enrollment Management
Opening Date: 02/20/2026
Location: Main Campus (BG), OH
Job Number: BGSU01417
Department: Enrollment Management
Closing: 3/6/2026 11:59 PM Eastern

Summary

This position serves as the central point of contact for the Enrollment Management division. The role provides high level executive and confidential administrative support to the Vice President of Enrollment Management, including managing communications, coordinating initiatives and supporting sensitive matters. Responsibilities include overseeing daily office operations, coordinating personal actions and supporting core EM functions. Additionally, this position manages EM fiscal operations, including budget monitoring and tracking, expense processing and financial reporting to support informed leadership decision making.
Lastly, the position prepares and/or provides coordination, analysis, data collection, reports and other communication for the Division of Enrollment Management and, serves as the principal o?ce liaison to the Directors of the Enrollment Management units and Director of Budgets, the President's Office, the Provost's Office, Human Resources, and Purchasing in matters involving budget, the hiring process, staff contracts, payroll and purchasing and all other functional departments.

Essential Functions

Executive support: Performs initial review of personnel actions including creating requisitions, loading and then monitoring these positions within the Human Resources NeoEd hiring system, scheduling/coordinating candidate's campus visits and associated travel, search committee accommodations, search consultant arrangements. Coordinates and schedules outside consultants' visits. Guides directors as needed to activate a promotion, retirement, resignation, non-renewal of contract. Responsible for the initiation and completion of all offer letters and performance action forms for all administrative and classified staff. Responsible for scheduling and assisting with preparation of director evaluations, planning, disseminating and collecting completed performance evaluations for all functional units. Coordinates and manages VPEM's daily meetings and schedule preparation by ensuring all relevant and pertinent supporting materials, meeting notes or "to dos" have been summarized, organized and disseminated prior to the meeting to ensure the most effective and productive use of meeting time. Manages the VPEM's appointments and travel schedule; registers the VPEM for conferences, coordinates on and off campus arrangement for the VPEM, including locations, travel, lodging, catering services; prepares agendas independently and as directed by the VPEM; initiates the preparation of materials needed by the VPEM; notifies VPEM of specific matters requiring special attention; may attend meetings and take and prepare meeting minutes on behalf of the VPEM.
Fiscal/Budget related actions - responsible for budgeting related to the Division. Includes monitoring of budget loads (both operational and personnel); salary calculations; carry forward analysis and verifications, initiating budget transfer requests for the division; responsible for assessing and managing incoming budget proposals/requests for accuracy. Compiles, synthesizes and analyzes budget information for the VPEM. Makes recommendations on cost saving strategies. Responsible for office purchasing, bill paying for the Enrollment Management budget and the Graduate Enrollment budget; maintains departmental purchase card. Responsible for monitoring of all RFP contract agreements for the VPEM. Monitors the Adaptive Planning excel sheet to ensure reconciliation of all personnel salary lines within the division, working with the Director of Finance and Administration.
Compiles, communicates information and communication workflow. Creates and reviews presentations - creates presentations to fit audience type; reviews and creates charts for easy understanding of enrollment data; creates slides for Board of Trustee and other executive level meetings. Compiles, synthesizes and analyzes information on behalf of the VPEM; conducts research on various issues as assigned by the VPEM. Maintains and updates paper and computerized department files and records for reports, future projects. Maintains files for all contracts and PAF's of administrative staff in the division. Coordinates the employee device upgrade request process for the division.
Plans, oversees, and organizes major and special events within the Division and in cooperation with other University divisions. Maintains and updates all organizational charts for the division.
Other duties as assigned

Minimum Qualifications

The following Degree is required:

Bachelor's Degree

The following experience is required:
Three (3) years of administrative experience performing one or more of these functions:

administrative support
financial transactions and/or reporting
system-based transactions and/or reporting (e.g., ERP, CRM, MIS, HRIS, SIS, etc.)

Preferred experience:
Experience working in a college or university setting

Additional Information

Knowledge, Skills, Abilities

Experience in a higher education environment
Demonstrated commitment to continuous learning and improvement
Excellent verbal and written communication skills-involving high-level communications with internal and external contacts
Ability to perform research
Ability to listen, simplify details, and influence others
Ability to organize and multi-task; attention to detail and excellent follow-through
Demonstrated ability to take initiative, anticipate needs, and demonstrate diplomacy
Ability to exercise independent and sound judgement
Demonstrated ability to perform effectively under deadlines
Accurate budgetary skills and experience
Expertise with Microsoft Office Suite, Word, Excel, PowerPoint and Outlook

Deadline to Apply: March 6, 2026

Required Application Materials & Evaluation

Experience must be fully documented on the official application.
The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads

Required: Resume (for supplemental information only)
Optional: Cover Letter

Essential Requirement: Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an Equal Opportunity Educator and Employer. We are committed to ensuring an equal employment opportunity for all applicants and encourage applications from all regardless of sex, race, veteran-status, disability, age, gender identity, genetic information, religion, or sexual orientation. EEOC Know Your Rights Poster: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

To apply, please visit https://www.schooljobs.com/careers/bgsu/jobs/5244511/assistant-to-the-vice-president-for-enrollment-management

jeid-b60a7671b663ce418713677584c7d291