Job Details

Admission Specialist

Position Number: 6955175
Location: Columbus, GA
Position Type: Admissions/Enrollment

Admission Specialist

Job ID: 295486
Location: Columbus State University
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem-solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.

Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.

Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia and offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays (if applicable). Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Department Information

Office of Admissions

Job Summary

As an Admissions Specialist, you will play a key role in guiding prospective students through the admissions process, ensuring a seamless and supportive experience from application to enrollment. You will receive and review applications from a various group of students, verifying the information provided, and evaluate their high school and college credits, test scores, and other admission credentials to determine their eligibility for the University.

In addition to processing applications, you will serve as a trusted resource for students and families, offering guidance and answering questions about admissions requirements, academic programs, and campus life. You'll help prospective students navigate their journey to higher education by staying current on admissions policies and program requirements.

You may also engage with local high schools to recruit prospective students, sharing the University's offerings and opportunities. Your role will extend beyond admissions processing to support campus activities, ensuring students and families feel welcomed and informed as they take their first steps toward joining the University community.

Responsibilities

Significant Duties & Responsibilities include: Application Review and Eligibility Determination - Receive and review applications for admission from prospective students. Apply current and appropriate admissions policies and procedures to determine eligibility for acceptance to the University.; Policy and Procedure Awareness - Stay up to date on current admissions policies and procedures, understanding how they impact decisions regarding student acceptance or denial to the University. Follow the University System of Georgia Board of Regents' admissions guidelines and procedures in all admissions-related tasks.; Credential Evaluation - Evaluate standardized test scores, high school and college transcripts, and credits to determine applicant eligibility. Request and evaluate additional documents as necessary to complete the application process.; High School Recruitment and On-Site Admissions - Visit local high schools to facilitate on-site acceptance, conduct classroom visits, and encourage students to apply to CSU.; Campus Event Support - Assist with campus events such as orientation, registration, and Discovery Days to support prospective students and their families.; Communication with Applicants and Families - Communicate effectively with applicants, students, and families through written correspondence, email, and face-to-face meetings in the Office of Admissions.; File Management and Follow-Up - Ensure all required documents for acceptance to the University are received by following up on pending files and completing necessary actions.; Tuition Classification - Review documents in accordance with established policies and procedures to determine the appropriate tuition classification for students.; Data Management and Report Analysis - Utilize reports to identify errors, update records, and analyze processing techniques for efficiency and accuracy.; Additional Duties - Perform other duties as assigned by management to support the overall operations of the Admissions Office.

Required Qualifications

Required Qualifications include: Education - Bachelor's degree from an accredited college or university in a related field, or an equivalent combination of education and experience. Strong attention to detail with excellent written and verbal communication skills. Proficiency in Microsoft Office applications and experience with related software.; Communication Skills - Excellent written and verbal communication skills, with strong attention to detail.; Technical Skills - Proficiency in working with Microsoft Office applications, including Word, Excel, and PowerPoint.

Proposed Salary

The proposed annualized salary range for this position is $35,868 - $38,852 and includes full benefits.

Knowledge, Skills, & Abilities

Knowledge, Skills, & Abilities include: Knowledge of admissions policies and procedures.; Knowledge of enrollment management operations.; Excellent written and oral communication skills.; Strong ability to interpret policies and procedures and apply them appropriately to various programs.; Proficient in utilizing multiple database/software systems.; Ability to exercise sound judgment, discretion, and maintain confidentiality in performing duties.; Ability to establish and maintain effective working relationships with students, parents, administrators, faculty, and other stakeholders.; Ability to maintain accurate records and efficiently organize and assemble data.

Contact Information

If you have any questions, please contact Kristin Williams, Hiring Manager, via email at williams_kristin@columbusstate.edu.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Excellence: Actively engaging outstanding methods in teaching, academic discovery, creative pursuits, student success, cultural enrichment and the overall campus community.
Creativity: Pursuing distinction through inquiry and innovation, challenging convention and focusing on solutions.
Engagement: Dynamic civic involvement and participation of students, faculty, staff and alumni in the university experience.
Sustainability: Advancing fiscal responsibility, well-being, innovation, lifelong learning and environmental stewardship.
Inclusion: Cultivating and championing a campus environment that welcomes diverse backgrounds, ideas, perspectives and practices.
Servant Leadership: Leading through ethical empowerment and service.

Conditions of Employment

All selected candidates are required to submit and successfully pass a background investigation to include reference checks and verification of academic credentials (if applicable). Other additional requirements may be required based upon specific position duties:

A credit check completed for Positions of Trust and or approved departmental Purchase Card usage;
Pre-employment drug testing for positions with high-risk responsibilities.
Motor vehicle reports are required for positions that are required to drive a Columbus State University fleet vehicle or other vehicle designated as a fleet vehicle. A successful drug screening will be required as a condition of employment a randomly thereafter.

*Applicants for positions of trust may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. *

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Additionally, all members of the USG community must adhere to the USG Statement of Core Values must also be aware of and comply with the Board of Regents policies on Freedom of Expression and Academic Freedom.

Equal Employment Opportunity

Columbus State University is proud to be an equal employment, equal access, and equal educational opportunity institution. It is the policy of our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check

Position of Trust + Education

Special Applicant Instructions

Visit Columbus State University's online Careers portal to drive your career with us! The online applicant system provides you with the ability to review job opportunities and apply to those that you are interested in and feel qualified for. Each job posting has a summary description of the position and required qualifications. All job applications must be submitted through the online portal system.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=30000&JobOpeningId=295486&PostingSeq=1