Job Details

Special Events Coordinator

Position Number: 6997853
Location: Augusta, GA
Position Type: Conference and Events Administration

Special Events Coordinator

Job ID: 295749
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

Job Summary

Plan, organize, coordinate, promote and execute special events for Augusta University partners. Serve as a resource for the AU Campus community advising on protocol and educating internal and external partners regarding event standards, protocols, and etiquette.

Responsibilities

The responsibilities include, but are not limited to:

Plans, organizes, coordinates, promotes oversees, and/or facilitates special events for the enterprise.

Works in collaborations with external and internal partners to develop new events while maintaining, organizing and facilitating existing projects from concept to completion.

Uses enterprise and community knowledge to assist customers in effectively developing event concepts, timelines, budgets, logistics schedules and securing venues.

Establishes, fosters and maintains cooperative and professional relationships with sponsors, vendors, and other internal and external partners to ensure the enterprise is well represented.

Continually seeks out opportunities to further professional and personal growth in areas that would be of benefit to the enterprise.

Develop protocols for all events held both on and off campus.

Educate Internal and external partners regarding protocol, event standards, etiquette and related issues to enhance partnerships and improved special event outcomes.

Develop effective curriculum, deliver training and serve as a resource for Internal partners who are responsible for meetings and events within their department.

Required Qualifications

Bachelor's degree from an accredited college or university in a related field and a minimum of 5 years experience in event planning.

Preferred Qualifications

Preferred Educational Qualifications
Master's degree, from an accredited college or university

Preferred Experience
Event planning, public relations, marketing principles and practices and fundraising experience.

Knowledge, Skills, & Abilities

KNOWLEDGE
Ideal candidate must be one who can envision an event from concept to completion based on the client's needs. Must have a deep understanding of event psychology color, item placement, seating, etc. and the importance of the event experience for all involved. Must be able to effectively communicate the standard set by the enterprise and assist others in developing a plan that is in line with that standard. Must be able to effectively produce events, while remaining fiscally responsible of Enterprise resources.

SKILLS
Candidate is responsible for developing, maintaining and facilitating relationships between internal and external partners. Must be skilled at communicating with senior leadership; faculty, staff, volunteers and others both in writing and during personal interactions. When conducting trainings, the creation of a friendly, safe environment for learning will be key in developing lasting relationships with trainees. Trainer will be available to act as a resource when necessary. The need for confidentiality is paramount.

Shift/Salary/Benefits

Shift: Days/M-F (work outside of normal business hours will likely be required of an employee in an exempt level position)

Pay Band: B9

Salary Range: $48,800/annually - $58,240/annually

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: 3/111/26 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Driver's License Statement

The Human Resources Division will request a driver's history report for the identified top candidate(s) for this position. We will initiate this through our Background Check Vendor; this report will come from the Department of Motor Vehicles. The selected candidate must have a valid driver's license.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=295749&PostingSeq=1