Job Details

Secretary - Theatre and Film

Position Number: 7120157
Location: Bowling Green, OH
Position Type: Secretary and Administrative Assistants

Secretary - Theatre and Film

Bowling Green State University

Salary: $15.96 - $23.47 Hourly
Job Type: Full-Time
Division: A&S Dean
Opening Date: 04/29/2026
Location: Main Campus (BG), OH
Job Number: BGSU01609
Department: A&S Dean
Closing: 5/13/2026 11:59 PM Eastern

Summary

Provides support to department of Theatre and Film. Relieves Chair, Faculty, and Senior Administrative Assistant of routine clerical tasks within established guidelines. Prepares correspondence, answers telephones, maintains files, and performs a variety of clerical tasks.

Essential Functions

Serves as receptionist. Greets and directs visitors, students, staff, and faculty. Answers department phone and directs calls as appropriate.
Prepares and/or transmits written correspondence through email, fax, or hard copy as directed. Scans. photocopies and assembles materials. Opens and distributes mail.
Maintains office equipment, including keeping photocopiers and printers stocked with toner and paper. Assists with troubleshooting and resolving equipment problems. Serves as liaison with ITS for equipment issues. Initiates work orders for repair.
Processes applications. Maintains confidential files. Compiles, enters, retrieves, and maintains information in database systems. Runs reports.
Coordinates department office purchasing program. Maintains inventory of supplies and places orders as needed.
Schedules and coordinates meetings and special events. Maintains department classroom calendar.
Prepares agendas, types minutes, records attendance, and makes travel arrangements as necessary.
May assist with or perform maintenance of department website. Assists faculty and staff with special departmental projects and programs.
This list of essential duties, tasks, and responsibilities is not all-inclusive; individual will perform other related duties as assigned.

Minimum Qualifications

The following Experience is required:

Six months related experience required

Preferred Qualifications

Ability with Adobe software for basic web editing, photo manipulation, photo editing, and print layout.

The following Education is required:

High school diploma or GED required

Additional Information

Knowledge, Skills, and Abilities:

Knowledge of basic mathematical skills
Knowledge of basic reading skills
Ability to carry out verbal and/or written instructions
Ability to effectively communicate, verbally and written
Detailed-oriented and highly accurate
Ability to work in changing environment
Ability to work effectively in a team environment
Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
Ability to coordinate or lead others in accomplishing work activities
Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
Ability to access and maintain document imaging systems, including scanning and filing documents Ability to draft office correspondence
Ability to operate computers and peripheral equipment such as printers

Deadline to Apply: May 13, 2026

Required Application Materials & Evaluation

Experience must befully documented on the official application.
The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads

Required: Resume (for supplemental information only)
Optional: Cover Letter

Essential Requirement: Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic.

EEOC Know Your Rights

OCRC Know Your Rights

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

To apply, please visit https://www.schooljobs.com/careers/bgsu/jobs/5324834/secretary-theatre-and-film

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