Job Details
Department Administrator
Department Administrator
Position Information
Position Title: Department Administrator
Department: Student Life
Posting Link: <a href=""https://apptrkr.com/9740478"">https://www.ubjobs.buffalo.edu/postings/63610
Job Type: Full-Time
Posting Detail Information
Position Summary
The Division of Student Life is seeking a Department Administrator, a highly visible staff member who will serve as the primary business administrator for assigned Student Life departments and provide strategic financial, human resources, compliance, and administrative support to department directors and senior leaders.
As Department Administrator, your responsibilities include:
- Serve as the first line of support for departmental business operations
- Work proactively to identify, resolve, and prevent issues related to financial administration, procurement, contracts, human resources, and business compliance.
- Function as the primary liaison between departmental leadership, Student Life Finance, Student Life Human Resources, Procurement, and other institutional administrative offices
- Provide guidance regarding budget administration, financial compliance, workforce planning, recruitment activities, contracts, procurement, and administrative processes while ensuring consistency with university policies, procedures, and best practices.
Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university's goals of inclusive excellence.
About Student Life
Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic prioritiesstudent engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justicewe provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you'll join a team of passionate professionals united by shared values and a commitment to student success. We think big, act boldly, and pursue excellence with purpose. Together, we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience.
Learn more:
- Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
- Being a part of the University at Buffalo community
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
- Bachelor's degree from an accredited institution with a minimum of 2 years of experience; or Master's degree or professional certification
- A minimum of two years of progressively responsible experience in business administration, finance, human resources, higher education administration, or a related field.
- Experience with budget administration, financial management, procurement, contracts, or human resources processes.
- Demonstrated analytical, organizational, and problem-solving skills.
- Proficiency with Microsoft 365 applications, including Excel.
Preferred Qualifications
- Experience working in higher education.
- Experience supporting multiple departments or organizational units.
- Experience with SUNY, State, DIFR, IFR, Research Foundation, and University at Buffalo Foundation funding environments.
- Experience with budget planning, financial reporting, procurement, and workforce planning.
- Experience interpreting policies, procedures, and compliance requirements.
- Experience coordinating projects and administrative initiatives.
Physical Demands
Salary Range
$57,151 - $60,000
Special Instructions Summary
Is a background check required for this posting?
Yes
Contact Information
Contact's Name: Jillian Battaglia
Contact's Pronouns:
Contact's Title: Assistant Director of Human Resources
Contact's Email: jb348@buffalo.edu
Contact's Phone: (716) 645-3048
Posting Dates
Posted: 07/29/2026
Deadline for Applicants:
Date to be filled: 10/22/2026
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