Job Details

Academic Program Manager

Position Number: 9748395
Location: Salt Lake City, United States
Position Type: Student Affairs and Services

Academic Program Manager

Job Summary

The Academic Program Manager supports college-wide academic initiatives, student success, scholarships, and strategic programming within the College of Architecture + Planning (CA+P). Working collaboratively with academic departments, college leadership, faculty, and campus partners, this position provides operational leadership for student support services, helps manage key college events and scholarship processes, and advances strategic initiatives that enhance the student experience.

This position will report to the Associate Director of Student Services.

Responsibilities
Academic Program and Student Support

Collaborate with academic leadership, faculty, and staff to strengthen student support services across the College of Architecture + Planning
Coordinate regular meetings of Academic Program Managers to foster collaboration, share best practices, and develop consistent graduate student tracking and administrative processes
Engage with students through surveys, focus groups, and other assessment methods to identify trends, recommend improvements, and enhance the student experience
Assist departments with permission code tracking, particularly for Design Foundations courses
Support academic processes including admissions, petitions, exceptions, withdrawals, and approvals

Scholarship Administration

Manage the College's semiannual scholarship cycles using Scholarship Universe
Serve as the primary liaison with the Scholarship Universe team, representing CA+P and ensuring timely completion of application and award processes
Collaborate with the College budget team to monitor scholarship expenditures and ensure timely distribution of funds
Maintain scholarship records and work with college leadership to establish consistent processes for creating, implementing, and managing scholarship funds

Honors Program Support

Supervise the College Honors Graduate Teaching Assistant
Partner with Department Honors Liaisons and the Honors College to support student retention, academic success, and graduation
Coordinate Honors student engagement activities and events

Events and Student Engagement

Under the supervision of the Associate Director of Student Services, plan, coordinate, and manage college-wide events in collaboration with campus and college partners, including:
Annual Career Expo in partnership with U Career Success
End-of-year student showcases for CA+P departments
Graduation and convocation ceremonies
Admissions events such as Life at the U and Choose the U

Strategic Initiatives and College Collaboration

Support implementation of the College's Activate strategic initiatives focused on student access, engagement, belonging, and academic excellence
Serve as a liaison among department chairs, academic program staff, faculty, and college leadership to advance holistic student success
Monitor and assess Activate-related initiatives by tracking outcomes, developing performance metrics, and preparing reports for college leadership
Develop and implement college-wide practices that align graduate student support and administrative processes with Activate priorities
Participate in Activate planning meetings with the Associate Dean for Academic Affairs, Associate Director of Student Services, and other college leaders as appropriate
Other tasks as assigned

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor's degree in Business, Public Administration, or related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Master's degree in Higher Education, Student Affairs, Business Administration, or related field.
2+ years of Academic Advising experience
2+ years of experience working at a university/college

Special Instructions

Requisition Number: PRN45841B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday Friday, 8 am 5 pm. Some evenings and weekends may be required with notice.
Department: 00158 - Coll of Architect & Plan-Dean
Location: Campus
Pay Rate Range: $55,000 - $67,000
Close Date: 09/07/2026
Open Until Filled:

To apply, visit <a href=""https://apptrkr.com/9748395"">https://utah.peopleadmin.com/postings/206686