Job Details

Administrative Assistant, Business Analytics, Economics & Information Systems Department

Position Number: 9893533
Location: Bowling Green, United States
Position Type: Secretary and Administrative Assistants

Administrative Assistant, Business Analytics, Economics & Information Systems Department

Bowling Green State University

Salary: $19.79 - $21.63 Hourly
Job Type: Full-Time
Division: Dean of Business
Opening Date: 10/12/2026
Location: Main Campus (BG), OH
Job Number: BGSU02017
Department: Dean of Business
Closing: Continuous

Summary

Under general supervision from the Department Chair, manages the daily operational, administrative, and business functions of the Department of Business Analytics, Economics, and Information Systems. Serves as the primary operational liaison between the Chair, faculty, undergraduate and graduate students, university administrative units, and external stakeholders. Coordinates departmental budgets, course scheduling, student support services, event planning, communications, and faculty support.

Essential Functions

Budget & Financial Administration

Monitors, reconciles, and tracks multiple department accounts, including operating budgets, university foundation accounts, faculty professional development and research incentive funds, and specialized professorship or endowment funds.
Prepares and processes purchase requisitions, journal transfers, expense reports and reimbursements, and p-card transactions/reconciliations in compliance with university financial policies.
Generates budget summaries and expenditure reports to assist the Department Chair with fiscal planning. Reconciles operating budget monthly.
Coordinates department scholarship review and disbursement processes in collaboration with the scholarship committee and University Foundation.

Academic Scheduling & Student Services Support

Serves as department liaison to Registration and Records, builds course schedule in CSS, requests room assignments, handles prerequisite/closed-course overrides, and checks that students enrolled in courses have met prerequisites. Provides general administrative support and technical registration assistance to prospective and current undergraduate and graduate students across all departmental programs.
Facilitates registration workflows for independent studies, internships, and specialized course sections.
Coordinates the administration and summary reporting of course evaluations, grade distributions, and related assessment data.

Department Operations & Faculty Support

Provides high-level administrative support to the Department Chair, full-time faculty, adjunct instructors, and graduate assistants.
Coordinates faculty recruitment processes, including job postings, candidate travel logistics, interview itineraries, campus presentations, and reimbursement tracking. Uses NeoEd to facilitate recruitment process.
Coordinates the onboarding, orientation, and administrative setup for new and adjunct faculty.
Maintains internal department records, directories and committee assignments.
Manages department office equipment, supply inventories, vendor services, and space/facilities maintenance requests.
Hires and supervises student assistants.

Communications, Events & Program Coordination

Organizes logistics, venue reservations, travel, and catering for departmental events, guest speakers, student competitions, and conferences.
Communicates updates for departmental web pages, digital display boards, to social/marketing channels.
Assists in drafting, formatting, and distributing department communications, including meeting minutes, correspondence, and promotional brochures.
Handles general public, student, and campus inquiries via phone, email, and in-person reception with professional judgment and discretion.

Minimum Qualifications

Experience

One year related experience required

Education

High school diploma or GED required

Additional Information

Essential Competencies

Knowledge of basic mathematical skills
Knowledge of basic reading skills Ability to carry out verbal and/or written instructions
Ability to effectively communicate, verbally and written
Detailed-oriented and highly accurate
Ability to work in changing environment
Ability to work effectively in a team environment Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
Ability to coordinate or lead others in accomplishing work activities
Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
Ability to query, run reports and modify data in financial systems
Ability to access and maintain document imaging systems, including scanning and filing documents
Ability to operate computers and peripheral equipment such as printers
Ability to draft office correspondence

Application Deadline

The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by October 27, 2026.

Required Application Materials & Evaluation

Experience must be fully documented on the official application.
The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads

Required: Resume (for supplemental information only)
Optional: Cover Letter

Essential Requirement: Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic.

EEOC Know Your Rights

OCRC Know Your Rights

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

To apply, please visit https://www.schooljobs.com/careers/bgsu/jobs/5513416/administrative-assistant-business-analytics-economics-information-systems-dep

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