Job Details

Confidential Legal and Executive Assistant to the Chief Campus Counsel and Office of General Counsel

Position Number: 9896714
Location: Buffalo, United States
Position Type: Executive Assistants

Confidential Legal and Executive Assistant to the Chief Campus Counsel and Office of General Counsel

Position Information

Position Title: Confidential Legal and Executive Assistant to the Chief Campus Counsel and Office of General Counsel
Department: Office of General Counsel
Posting Link: <a href=""https://apptrkr.com/9896714"">https://www.ubjobs.buffalo.edu/postings/64923
Job Type: Full-Time

Posting Detail Information

Position Summary

The SUNY Office of General Counsel at the University at Buffalo seeks an experienced, highly organized, and resourceful professional to serve as Confidential Executive Assistant to the Chief Campus Counsel. The position provides high-level executive, administrative, and operational support to the Chief Campus Counsel and Office of General Counsel, requiring exceptional judgment, discretion, organization, and communication skills.

Key Responsibilities:

Executive & Administrative Support

Manage the Chief Campus Counsel's complex calendar, meetings, correspondence, travel, and related logistics.
Coordinate meetings with University leadership, attorneys, paralegals, campus offices, and external parties.
Prepare correspondence, agendas, briefing materials, reports, and presentations.
Monitor deadlines, track follow-up items, and coordinate the timely flow of information.
Oversee office operations, purchasing, financial transactions, travel, reimbursements, equipment, and professional registrations.

Legal & Contract Support

Provide administrative and logistical support for legal matters, including subpoenas, records requests, FERPA inquiries, litigation holds, and opening, closing and maintaining legal files.
Assist with legal research, filing, document preparation, document destruction, exhibits, and maintenance of legal tracking systems, including LegalFiles.
Maintain records related to agreements, renewals, certificates of insurance, and other legal documentation.
Communicate with University departments, external organizations, governmental agencies, and legal professionals to facilitate timely completion of legal matters and agreements.

Office & Team Coordination

Support the day-to-day operations and workflow of the Office of General Counsel.
Supervise and provide guidance to student assistants and temporary staff, as assigned.
Assist with special projects and periods of increased workload.
Develop and maintain effective relationships with University offices, SUNY offices, senior administrators, external counsel, governmental agencies, hospitals, accreditation bodies, and other external organizations.

Core Competencies

The position requires a high level of discretion, diplomacy, organization, initiative, attention to detail, and sound judgment. The incumbent must be able to manage competing priorities, anticipate the needs of senior leadership, handle confidential legal matters appropriately, and communicate effectively with attorneys, University leadership, SUNY leadership faculty, staff, students, governmental agencies, and external legal professionals.

Learn more:

Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
Being a part of the University at Buffalo community.

The University at Buffalo is an equal opportunity employer (EOE) and welcomes all to apply including veterans and individuals with a disability.

Minimum Qualifications

Required Qualifications

Bachelor's degree and progressively responsible administrative or professional experience supporting senior-level leadership.
Excellent communication, organizational, research, analytical, and problem-solving skills, with the ability to manage multiple priorities and deadlines.
Demonstrated judgment, discretion, and ability to handle sensitive and confidential information.
Proficiency with Microsoft Office and administrative technology.
Ability to work independently, anticipate needs, adapt to changing priorities, and build effective relationships across all levels of an organization and with external partners.

Preferred Qualifications

Paralegal degree or certificate and/or experience providing legal or paralegal administrative support.
Experience supporting contracts, litigation, claims, subpoenas, records requests, or other legal matters, preferably in a higher education or public-sector environment.
Experience with legal case or document management systems, such as LegalFiles.
Familiarity with SUNY, New York State government, or higher education policies and procedures.

Physical Demands

Salary Range
Competitive

Special Instructions Summary

Is a background check required for this posting?
No

Contact Information

Contact's Name: Tricia Clark
Contact's Pronouns:
Contact's Title: Assistant Director of Administration
Contact's Email: triciacl@buffalo.edu
Contact's Phone: 716-645-0969

Posting Dates

Posted: 10/14/2026
Deadline for Applicants:
Date to be filled: 11/23/2026