Job Details

Assistant Director of Purchasing

Position Number: 9899171
Location: Bowling Green, United States
Position Type: Other Administrative Positions

Assistant Director of Purchasing

Bowling Green State University

Salary: Depends on Qualifications
Job Type: Full-Time
Division: Finance & Administration
Opening Date: 10/14/2026
Location: Main Campus (BG), OH
Job Number: BGSU02018
Department: Finance & Administration
Closing: 10/29/2026 11:59 PM Eastern

Summary

The Assistant Director of Purchasing provides operational leadership for University procurement and contracting activities. The position leads and oversees competitive sourcing, construction procurement, contract administration, category management, supplier performance, and procurement process improvement in compliance with University policy and applicable state law. Using market intelligence, data analysis, and negotiation expertise, the position develops procurement strategies that achieve best value, manage risk, strengthen supplier and campus relationships, and improve the quality and efficiency of purchased goods and services. The Assistant Director advises University stakeholders, exercises delegated contract-signature authority, recommends procurement strategies to the Director of Purchasing, supervises Procurement Specialists, and provides leadership and support to the Purchasing team. The Assistant Director of Purchasing is responsible for category analysis, compliance with purchasing policy, as well as oversees continuous improvement initiatives, while offering support and direction to other Purchasing team members when requested by the Director.

Essential Functions

Leads and supervises the development and administration of requests for proposals, requests for quotations, invitations to bid, and other competitive purchasing processes in accordance with University policy and applicable state law.
Advises University stakeholders on specifications, sourcing strategies, proposal evaluation, supplier selection, negotiation, and contract development to achieve best value and manage procurement risk.
Oversees construction procurement, including bid-document preparation, coordination with architects and project managers, pre-bid meetings, public bid openings, award recommendations, pre-construction meetings, prevailing-wage reviews, and related compliance activities.
Collaborates with the Office of General Counsel, the Office of the Ohio Attorney General, and other appropriate partners on complex, high-risk, or nonstandard agreements and procurement matters.
Exercises delegated authority to sign designated lower-threshold contracts and forms, including credit applications, independent contractor agreements, and approved service agreements; escalates matters that exceed delegated authority or require legal review.
Analyzes purchasing, contract, supplier, and market data to evaluate category performance, policy compliance, sourcing opportunities, process improvements, and priorities for Procurement Specialists.
Develops and recommends category and sourcing strategies based on market conditions, cost analysis, supplier capabilities, stakeholder requirements, and the University's operational and financial objectives.
Negotiates contracts and commercial terms; manages key supplier relationships in collaboration with campus partners; monitors supplier performance; and resolves issues to protect University interests and support effective outcomes.
Directs central contract-management processes, maintains associated procedures, monitors expiring agreements and sourcing calendars, and coordinates timely renewal, rebid, amendment, or closeout decisions.
Develops, maintains, and improves purchasing procedures, solicitation documents, contract templates, purchase-order terms, guidance materials, system processes, and testing protocols.
Guides University personnel on purchasing requirements and provides responsive consultation on procurement planning, contracting, policy compliance, and supplier-related matters.
Supports public-records requests and other compliance activities in coordination with the Office of General Counsel and relevant University offices.
Supervises Procurement Specialists by establishing priorities, assigning and reviewing work, providing coaching and development, and promoting consistent, high-quality procurement practices.
Represents the Purchasing department with suppliers, campus stakeholders, professional associations, and industry groups, and maintains alignment with the Director of Purchasing on procurement strategy, priorities, and operations.
Performs other duties as assigned

Minimum Qualifications

The following Degree is required:

Bachelor's degree

The following Degree is preferred:

Master's Degree

The following Experience is required:

4 years of experience in any of the following areas: purchasing, supply chain, project management, or related field of business

Additional Information

Knowledge, Skills and Abilities:

Knowledge of Ohio law and higher education procurement regulations
Strong administrative, analytical and organizational skills
Experience writing specifications, preparing RFP documents
Experience drafting professional correspondence and working with spreadsheet and database applications
Ability to manage multiple projects simultaneously
Strong communication skills, both verbal and written
Ability to work in a team environment and to align with key stakeholders and members of management
Demonstrated evidence of making sound judgments and decision, and problem-solving skills
Ability to function well under time constraints and deadlines
Excellent negotiating skills
Understanding of procurement processes

Deadline to Apply: October 29, 2026

Required Application Materials & Evaluation

Experience must be fully documented on the official application.
The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads

Required: Resume (for supplemental information only)
Optional: Cover Letter

Essential Requirement: Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic.

EEOC Know Your Rights

OCRC Know Your Rights

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

To apply, please visit https://www.schooljobs.com/careers/bgsu/jobs/5516615/assistant-director-of-purchasing

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