Job Details

Residential Capital Project Administrator, Residential Planning, Design & Construction

Position Number: 9914136
Location: Buffalo, United States
Position Type: Facilities Management

Residential Capital Project Administrator, Residential Planning, Design & Construction

Position Information

Position Title: Residential Capital Project Administrator, Residential Planning, Design & Construction
Department: Residential Planning, Design & Construction
Posting Link: <a href=""https://apptrkr.com/9914136"">https://www.ubjobs.buffalo.edu/postings/65384
Job Type: Part-Time

Posting Detail Information

Position Summary

The Division of Student Life is accepting applications for The Residential Capital Project Administrator. In this role, you will be responsible for the professional administration and coordination of the institutional processes necessary to advance the residential capital project portfolio from project initiation through design, procurement, contracting, construction, financial administration, and project closeout.

Reporting to the Director of Residential Capital Planning, Design and Construction, your responsibilities include:

Serves as the department's professional resource for the administrative and institutional processes supporting capital project delivery.
independently administer the institutional processes that enable projects to advance including procurement and contracting workflows, required approvals, project documentation, administrative controls, payment documentation, and project closeout.
identify required actions and process dependencies; determines appropriate administrative pathways.
identify incomplete or deficient documentation and independently pursues required information and corrective actions.
Works with responsible offices to resolve administrative barriers and escalates significant financial, contractual, technical, policy, or project risks to the Director.

The Residential Capital Planning, Design and Construction department administers a capital program consisting of approximately 45 projects annually representing approximately $75 million in annual capital investment, including approximately 25 projects involving State-owned residential facilities and approximately 20 projects involving properties owned by the University at Buffalo Foundation (UBF). The portfolio includes major building infrastructure, renewal, renovation, code compliance, and life-safety projects supporting approximately 8,000 residential students across approximately 2.5 million gross square feet of residential facilities.

About Student Life
Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic priorities---student engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justice---we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you'll join a team of passionate professionals united by shared values and a commitment to student success. We think big, act boldly, and pursue excellence with purpose. Together, we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience.

Learn more:

Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
Being a part of the University at Buffalo community

The University at Buffalo is an equal opportunity employer (EOE) and welcomes all to apply including veterans and individuals with a disability.

Minimum Qualifications

Bachelor's degree.
A minimum of three years of progressively responsible professional experience in capital project administration, construction administration, facilities operations, procurement, contracting, project coordination, business operations, or a related field.
Demonstrated experience managing multiple complex workflows, projects, or processes simultaneously.
Demonstrated ability to independently organize work, establish priorities, identify problems, and follow complex matters through resolution.
Strong written and verbal communication skills.
Strong analytical, organizational, and problem-solving skills.
Demonstrated ability to work effectively across organizational boundaries and obtain cooperation from individuals over whom the position has no direct authority.
Proficiency with Microsoft Office applications and demonstrated ability to learn and utilize enterprise administrative systems.

Preferred Qualifications

Experience supporting capital construction, facilities, infrastructure, or renovation projects.
Experience in higher education, government, or another complex public-sector environment.
Knowledge of New York State and/or SUNY procurement and contracting requirements.
Experience administering consultant, contractor, or professional-services procurement processes.
Experience with project management, work management, procurement, or financial systems.
Experience with TMA, Jaggaer, SIRI, or comparable enterprise systems.
Familiarity with DASNY project processes.
Experience supporting projects involving life-safety, critical building systems, or code-compliance requirements.

Physical Demands

Salary Range
$56,000 at 0.80 FTE

Special Instructions Summary

Is a background check required for this posting?
No

Contact Information

Contact's Name: Jillian Battaglia
Contact's Pronouns:
Contact's Title: Assistant Director of Human Resources
Contact's Email: jb348@buffalo.edu
Contact's Phone: 716-645-3048

Posting Dates

Posted: 10/22/2026
Deadline for Applicants:
Date to be filled: