Job Details

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Augusta University -

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

Augusta University is actively participating in ways to improve the health and lives of the people of our community, our state, and around the world. To do this, we conduct research, a great deal of which is done through clinical trials in humans (known as human subject research). There are many federal requirements that all research institutions must meet to conduct human subject research. We have an outstanding, dynamic, and growing group of researchers, administrators, and office staff ready to assist. Our defined strengths lie in the areas of: Conventional clinical trials, community and population health, social, behavioral, and educational research. Community education, well-defined research initiation process, ongoing and continued support for conduct of research, and integrated and technology advanced IT systems to support efficient research processes.

This position will provide specialized administrative and clerical assistance to the overall functioning activities of the Office of Clinical Trials and outpatient clinic. CTO is an Interdisciplinary research unit that provides coordination and support services for 60+ clinical studies.

The duties include but are not limited to:

PROVIDE SUPPORT: Provide support to the Office of Clinical Trials and Clinical Trials Outpatient Clinic. Greeting visitors, answering phones, assisting patients and visitors with routine questions, providing appropriate responses to questions or directing questions to appropriate personnel, processing incoming and outgoing mail. Typing, copying, scanning, filing, faxing, running departmental errands.

OPEN AND CLOSE THE BLDG: Open and close the building, after ensuring UPS and Fed Ex pickups are completed. Complete temperature log. Assist with CDAs, check voicemail and disburse messages to appropriate personnel.

MANAGE AUGUSTA DATA STORAGE ACTIVITIES: Manage Augusta Data Storage activities, coordinate Health Care Utilization Program training, assist as needed with Medical Scholar Program.

MAKE CALLS: Make calls to laundry, environmental services, copier technician, and physical plant services, moving orders, dietary and service requests and IT phone orders as needed. Maintains service contracts on all equipment, including lab. Call daily to arrange for overnight shipments.

ATTEND TRAINING AND WORKSHOPS: Attend training and workshops as appropriate for position. Perform all other related duties/tasks as assigned by supervisor.

OUTPATIENT SUPPLIES MANAGEMENT: Gather information to order all outpatient supplies using appropriate vendors needed to conduct outpatient studies. Maintain and order office supplies by PS HealthEshop. Enter and process PS Requisitions for equipment, medical supplies, computers, business cards, etc.

MAINTAIN AND UPDATE DEPARTMENTAL FILES: Update and maintain departmental files, preparing study materials for final storage. Maintenance of unfunded binders. Requests for data storage pickup. Maintenance of printers and copier issues. Create moving requests, key and badge access.

SCHEDULING: Schedule conference rooms and AV equipment for meetings, if necessary. Creation and disbursement of meeting agendas. Take meeting minutes if requested and disbursement of same.

CALENDAR MANAGEMENT: Maintain CTO Manager's calendar, scheduling meetings and appointments.

MAINTAIN IRB MEMBERSHIP ROSTERS: Maintain IRB Membership Rosters. Assisting with collecting/preparing and disseminating materials associated with departmental programs and special events, coordinates generation of departmental statistical data as needed, enters and compiles data as requested, prepares/assembles materials for coordinator projects.

DEPARTMENTAL INVENTORY: Assists in maintaining yearly departmental inventories.

OTHER: Perform all other duties as assigned.

Associate's degree from an accredited college or university and one year of experience.

OR

High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization is required and a minimum of three years' progressively responsible office support experience.

Knowledge of PeopleSoft and AU policies and procedures.

KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases.

SKILLS
Excellent interpersonal, written, and verbal communication skills.

Detail-oriented with strong prioritization, organizational skills and multi-talking skills.

ABILITIES
Ability to maintain confidentiality.

Ability to work with minimal supervision.

Shift: Days; M-F (Work outside of the standard business hours may be required)

Pay Band: B3

Salary Minimum: $16.54/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Augusta University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status, or any other status protected by applicable law.

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365.