Job Details

Administrative Specialist II
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Position Number: 5226681
Location: Moscow, ID
Position Type: Secretary and Administrative Assistants

University of Idaho

Administrative Specialist II

Location: Moscow

Division/College: Provost/Exec VP Area

Employee Category: Classified

Pay Range: $22.84 per hour or higher depending on experience

FTE: 1.0

Full/Part Time: Full Time

Position Summary:
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:

Compose, proofread, edit and distribute a variety of business documents and routine reports
Maintain schedules and event calendars
Coordinate logistics for regular travel and meetings
Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
Manage inventory
Other duties as assigned

Minimum Qualifications:

High School Diploma or equivalent

One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
Using computer software and applications for word processing, spreadsheets, email and internet research
Balancing a workload of assigned tasks to meet multiple deadlines

Preferred Qualifications:

Experience collecting and compiling data
Experience using computer information systems that manage an organizations finances, business processes and/or records with a preference for experience using Microsoft 360, Banner, Chrome River and VandalWeb
Working in an environment that requires adherence to strict confidentiality standards
Taking initiative to complete assigned work with accuracy
Reviewing and analyzing information
Managing an appointment calendar(s)

Physical Requirements & Working Conditions:

None

None

Required Licensures, Certifications or other

Posting Number: SP004415P

Posting Date: 05/01/2024

Closing Date:

Open Until Filled: Yes

Special Instructions:
Please submit a letter of interest (not more than 2 pages) addressing both required and preferred qualifications. Examples of how applicants meet qualifications within the context of the position duties are encouraged. A resume and at least three references should also be submitted. The position is open until filled but priority will be given to applications submitted by the first consideration date of May 15, 2024.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.