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University of Colorado System Administration

Communications Coordinator
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Position Number: 5092375
Location: Denver, CO
Position Type: Academic Vice Presidents and Provosts

Communications Coordinator

Communications Coordinator - 32916 University Staff

Description

Who We Are:	System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with a few smaller offices located on the campuses. Many of our departments support the educational and research missions of the four University of Colorado campuses, but System Administration is not considered a campus. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty. Learn more about CU System Administration. The Office of University Relations is responsible for all official public communication regarding the Office of the President, which includes responding to requests from the news media for information, interviews and official statements. The office also directs the president's community tours and outreach, manages the president's regional business and community councils and oversees the university's special events and outreach with targeted communities. University Relations also produces the weekly CU Connections, news and information for CU Faculty and Staff, oversees the systemwide branding initiative and the implementation of an online alumni communications tool, among many other print, web and social media projects.
Position Summary:	The Communications Coordinator provides specialized and sophisticated administrative, clerical, and communications support for the Vice President for Communications and the University Relations team. The Vice President relies on the Communications Coordinator to set up and lead effective and efficient processes to focus time and effort strategically and achieve key department goals. The Communications Coordinator also provides key support to the Vice President in handling sensitive and issue-based communications at the executive level of the university. This position will coordinate and schedule meetings, manage the calendar for the Vice President, assist in the preparation of presentations, memos, and institutional replies on sensitive topics, and facilitating effective interaction within and outside the university. The Communications Coordinator will handle a wide variety of activities including confidential and sensitive matters. The Communications Coordinator will work to establish and maintain positive working relationships with internal and external constituencies. This position often acts as a first point of contact and appropriately assess and route inquiries from varying campuses, departments, and partners. The individual in the Communications Coordinator position must be professional, organized, flexible, and self-directed. The individual should also have strong interpersonal skills and be an effective communicator. This position will develop an in-depth understanding of the priorities, needs, and roles of the Vice President and it will need to maintain strict confidentiality and interact with appropriateness to all levels of the organization. This position reports to the Vice President for Communications and is exempt from the State of Colorado Classified Staff system.
Where You Will Work:	This role is eligible for a hybrid schedule, working some days from home and some days in office at our 1800 Grant Street location.
Diversity and Equity:	The University of Colorado System Administration Office is committed to recruiting and supporting a diverse workforce. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans.
Duties & Responsibilities:	Duties and responsibilities of the position include, but are not limited to: Assists the University Relations team in coordinating CU's interactions with media and other public organizations focused on higher education-related issues. Drafts and creates concise fact sheets, background materials, position papers, and talking points for use by the University Relations team and university leaders. Coordinates telephone and office equipment support and maintenance and performs general office and administrative duties. Assists in creating University Relations reports. Assists in booking travel and updating calendars for Vice President for Communication. Assists in reconciling travel expenses for Vice President for Communication. Assists with social media creation and website content updates as assigned. Creates documents such as agendas, campus maps, and duplicates of letters as assigned. Conducts and synthesizes research on university and policy issues to assist the University Relations team's work. Continuously updates media and campus contact lists. Monitor various social media accounts for proactive communications. Track communications strategies for the new CU marketing campaign. Other administrative tasks as assigned.
What We Offer:	Salary: The anticipated hiring range has been established at $53,000-$55,000. CU System Administration takes into consideration a combination of the selected candidate's education, training and experience as it relates to the position, as well as the position's scope and complexity, internal pay equity and external market value when determining a salary level for potential new employees. Benefits: With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness. No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance. Disability, Life, Vision Insurance options. Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan. Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts. Embrace a healthy work-life balance with ample sick and vacation leave, along with at least 12 paid holidays. This includes a dedicated week off for winter break. 4 weeks of parental leave to adjust to the joys of parenthood. Tuition Benefit of 9 waived credits for eligible courses on any CU campus per academic year for employees, as well as options for your dependents. Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office. Many additional perks & programs with the CU Advantage. Additional taxable fringe benefits may be available. For more information on benefits programs, please review our Comprehensive Benefits Guide. Access our Total Compensation Calculator to see what your total rewards could be at CU. (This position is a University Staff position)
Qualifications:	Minimum Qualifications: Please ensure your resume includes any and all relevant experience to be accurately assessed against these qualifications. You must meet all minimum requirements listed at the time of application to be considered for this role. Bachelor's degree from an accredited institution of higher education, or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis) Three (3) years of professional experience working in an office setting providing administrative support to a department and/or manager or director Preferred Qualifications: Five (5) years of experience working in an office setting, as indicated above Experience with marketing, communications, and public relations Fluent in writing and speaking Spanish Knowledge, Skills, and Abilities: To be successful in this position, candidates will need the following: Basic knowledge of media relations and television, radio, online and print media outlets - specifically in Colorado. Ability to use technology and software, including personal cell phone applications and Microsoft Office Suite. Ability to communicate effectively, orally and in writing. Ability to establish and maintain positive working relationships. Ability to maintain strict confidentiality. Analytical and problem-solving skills. Excellent communication and organizational skills. Decision-making ability in order to set priorities. Ability to handle multiple deadlines. Ability to analyze and pursue problem resolution. Effective customer service skills with both internal and external contacts Ability to meet deadlines and keep communications timely
How to Apply:	For full consideration, please attach the following as separate documents to your application: 1. A cover letter identifying the job specific minimum qualifications you possess 2. A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting. Please ensure you check the "Job Specific Attachments" box next to each document on the "Required Documents" page of the application for the appropriate documents to be attached.
When to Apply:	For full consideration completed applications must be submitted by Friday, March 22nd. Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.
Sponsorship Statement:	We are unable to sponsor applicants for work visas for this position.
Background Check Statement:	The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.
ADA Statement:	We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: systemhr@cu.edu.

Application Materials Required: Cover Letter, Resume/CV

Job Category: Professional Support Services

Primary Location: Denver Department: S0001 -- System Administration - 50049 - University Relations

Schedule: Full-time

Posting Date: Mar 8, 2024

Unposting Date: Mar 23, 2024, 5:59:00 AM Posting Contact Name: systemhr.recruiting@cu.edu Posting Contact Email: systemhr.recruiting@cu.edu Position Number: 00818966

To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=32916&lang=en