Job Details

Executive Assistant I
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Position Number: 5143517
Location: Boise, ID
Position Type: Executive Assistants

University of Idaho

Executive Assistant I

Location: Boise

Division/College: College of Agricultural & Life Sciences

Employee Category: Classified

Pay Range: $25.86 per hour or higher depending on education and experience

FTE: 1.0

Full/Part Time: Full Time

Position Summary:
This position performs complex support duties for an administrator with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings and appointments; making travel arrangements; researching, writing, and compiling data for reports and studies; preparing confidential reports and correspondence; and supporting planning and implementation of programs, special projects, and activities for which the administrator is responsible. The position may serve as front-line point of contact for the office.

Duties may include:

Administrative and operational support:

Maintain calendars, databases, confidential records and systems
Provide administrative and logistical support
Coordinate office operations and administrative functions; may monitor staff work activities
May provide support for financial and/or personnel processes

Project and initiative support:

Distribute agendas, take notes, compile and distribute material, document task assignments
Develop and maintain positive liaison relationships with various offices, customers and stakeholders including internal boards, committees and/or councils which the administrator participates in, leads and/or sponsors
Support the strategic planning process

Information gathering and reporting:

Review and screen incoming/outgoing correspondence and phone calls, referring as needed
Research and compile information for communications such as talking points, speech scripts, responses to correspondence and presentations
Coordinate collection of data and materials for reports, records, and other administrative documents

Other duties as assigned

Minimum Qualifications:

High School Diploma or equivalent

Three years providing administrative or business operations support
Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
Using computer software and applications for word processing, developing spreadsheets, email and internet research

Preferred Qualifications:

Associates or Bachelors degree
One year of providing financial processing support within an electronic finance system.
Using spreadsheet software to compile, summarize, analyze, and report on financial data.
Interpreting and applying financial stewardship policies, procedures, rules, and regulations.
Experience as an executive assistant or similar role.
Experience in project management, including prioritizing and managing a variety of ongoing projects while adhering to deadlines, maintaining high degree of accuracy, and attention to detail.
Experience gathering and compiling data for reports.
Experience using Excel, Banner, and Argos to enter, retrieve, and edit financial data and to develop financial reports.
Experience with financial record-keeping methods.
Demonstrated ability to solve problems by working independently; takes initiative and sets or follows priorities.
Experience maintaining strict confidentiality and managing highly sensitive documents and information.
Experience working in higher education.
Familiarity with land-grant institutions and the Extension system.
Ability to communicate effectively with a variety of individuals both verbally and in writing.
Demonstrated ability to work professionally with people from a variety of backgrounds and with various relationships with the university, including faculty, staff, students, and stakeholders.

Physical Requirements & Working Conditions:

Ability to carry, lift or otherwise move materials up to 20 lbs

Ability to carry, lift or otherwise move materials up to 20 lbs

Required Licensures, Certifications or other

Posting Number: SP004368P

Posting Date: 03/29/2024

Closing Date:

Open Until Filled: Yes

Special Instructions:
Applications received by April 22, 2024 will receive first consideration.

IMPORTANT: To be considered, your "Letter of Qualification" must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume will not be accepted as a substitute for submitting a Letter of Qualification.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.