Job Details

Implementation Coordinator, CE
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Position Number: 5199697
Location: Orlando, FL
Position Type: Facilities Management

Implementation Coordinator, CE

Position Number: SE1999.00000
Job Type: Staff
FT/PT: Full Time
Employee Class Description: Staff (ed. support)

General Position Description:
Provides a broad range of support duties including administrative, hospitality, technical, and some physical tasks in support of assigned department.

Grade: 1620
Exemption Status: Non-Exempt
Posting Number: S2451P
Primary Work Location:
If multiple locations, what are the other locations:
Proposed Work Schedule (please note hours subject to change based on business needs): Monday-Thursday: 10am-7:00pm & Friday: 7:30am-4:30pm (may include weekend hours - occasional schedule adjustments as needed)
Number of Vacancies: 1
Posting Start Date: 04/22/2024
Posting End Date: 5/13/2024
Open Until Filled: No
Temporary Position (Temp or Grant Funded Details): This is a Florida Commerce Florida Job Growth Grant (FJGG) grant-funded position with a tentative end date of June 30, 2028.
Salary Range: $34,757 annually

Essential Job Functions:

1. Supports and coordinates the operation of a department by performing multiple complex administrative, hospitality and technical duties, including budget management, marketing support, training support, event coordination, document/spreadsheet creation, and/or classroom/facilities scheduling.

2. Provides implementation and delivery support to facilitators and instructors to ensure the highest quality of delivery and customer/learner satisfaction.

3. Ensures classrooms and facilities are reserved and properly set up.

4. Ensures materials and supplies are prepared for implementation. Assists in the coordination of class, course, and program delivery logistics as needed.

5. Monitors and maintains inventories of educational books, materials and supplies.

6. Orders and purchases books, materials, and supplies. May be responsible for purchasing card and account reconciliation activities.

7. Assists with coordinating and developing special projects, workshops, seminars and presentations.

8. May assist in the development of marketing, training and/or learning materials.

9. May be responsible for keeping related records and entering facility, course, and/or learner/participant information into the learning management system or other appropriate system.

10. Liaisons and interacts with external stakeholders, vendors, and various college employees in support of department initiatives. Performs related research as needed.

11. Prepares regular activity reports and provides to necessary individuals/departments.

12. Performs other duties as assigned.

Required Minimum Education:
High school diploma or general education degree (GED).

Required Field of Study:

Other Required Qualifications:

Required License/Certification:

Preferred Education & Field of Study:
Associates degree from a regionally accredited institution.

Preferred Type of Experience:
Experience in supporting training and development activities.

Experience operating and training others in the use of multimedia equipment.

Experience in coordinating budgets preferred.

Preferred Licenses/Certification:

Knowledge, Skills, and Abilities:
Knowledge of the principles and practices of office administration.

Knowledge of the principles and practices of event coordination and/or training and development.

Skill in the use of personal computers and general office software.

Excellent customer service and interpersonal skills.

Ability to communicate effectively orally and in writing.

Ability to take initiative and work with limited supervision.

Ability to think through problems and seek solutions.

Ability to conduct research, make recommendations, and prepare reports and spreadsheets.

Ability to organize work, prioritize multiple assignments, make appropriate decisions, and meet deadlines.

Ability to perform work that requires a high level of attention to detail.

Ability to travel between campus and to various worksites in the Orlando area, as needed.

Ability to work effectively in a diverse community and meet the needs of diverse student and employee populations.

General Working Conditions:
This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job Specific Working Conditions:

Diversity Statement:

To apply, visit https://valenciacollege.peopleadmin.com/postings/34962