Job Details

Ops Mgr, CE & AST
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Position Number: 5195584
Location: Orlando, FL
Position Type: Business and Financial Management

Ops Mgr, CE & AST

Position Number: SE1998.00000
Job Type: Staff
FT/PT: Full Time
Employee Class Description: Staff

General Position Description:
Supports the delivery of Accelerated Skills Training and Professional & Continuing Education programs. Primary responsibilities include general oversight of training locations, the implementation of classes and a focus on the financial needs of the team. This team member will participate in the development and implementation of department policies and procedures as well as audits and reviews current procedures to monitor and improve efficiency of operations.

Grade: 1621
Exemption Status: Non-Exempt
Posting Number: S2448P
Primary Work Location:
If multiple locations, what are the other locations:
Proposed Work Schedule (please note hours subject to change based on business needs): Monday - Thursday 9am - 6pm; Friday 8am - 5pm; Weekends as needed Please Note: This position will operate in a fully on-site environment.
Number of Vacancies: 1
Posting Start Date: 04/18/2024
Posting End Date: 5/6/2024
Open Until Filled: No
Temporary Position (Temp or Grant Funded Details): This is a grant-funded position with a tentative end date of June 30, 2028.
Salary Range: $36,754 - $44,105 Per Year

Essential Job Functions:

1. Directly manages the PCE Coordinators within your designated area to ensure that program needs are fulfilled. Proactively determines needs alongside program leadership and effectively communicates responsibilities and desired deliverables to the IC team. Provides professional development opportunities for PCE Coordinators.

2. Manages all relationships for internal and external partners, including but not limited to: Campus Leadership, Security, Business Office, Procurement, Grants Accounting, Office of Information Technology, Facilities/Maintenance, Bookstore, Courier Services, Vendors, and Community Partners in support of multiple programs and campus locations. Works with partners to resolve challenges to improve students experience and achieve the goals of PCE.

3. Partners with leadership on budget preparation, management, and tracking for the team and serves as budget manager for designated CE budgets. Analyzes spending and produces reports to leadership regularly. Researches, evaluates, and makes recommendations related to cost savings for the purchase of equipment and supplies. Collaborates with all Operations Managers to share best practices across the PCE Team.

4. Collaborates with program leadership, recruiting team, instructors, and coordinators regarding scheduling, equipment/supply needs, room reservations, student enrollments and other operations to maintain a safe, secure, clean learning environment and our ability to deliver high-quality learning solutions. Regularly inspects locations for improvements and acts to resolve.

5. Secures and manages federal work study students by providing work schedules, assignment of tasks, and collaborating with internal partners to determine best use of these additional resources.

6. Manages the inventory management process for all location equipment and technology. Manages all repairs, maintenance, and refresh projects for CAT classrooms and labs.

7. Trains and develops team members on the use of proper procedures and processes, technology, and software applications to meet departmental guidelines. Assist with the onboarding processes for new employees. Manages training for staff and assist in the coordination of onsite events, conferences, trainings, and meetings.

8. Performs other duties as assigned.

Required Minimum Education:
Associate's Degree from a regionally accredited institution.

Required Field of Study:

Other Required Qualifications:
Associates degree from a regionally accredited institution or any equivalent combination of related education, training, and/or experience which provides the required knowledge, skills, and abilities to perform the essential functions.

Required License/Certification:
Valid Florida Drivers License

Preferred Education & Field of Study:

Preferred Type of Experience:

Preferred Licenses/Certification:

Knowledge, Skills, and Abilities:
Experience in supporting training and development activities

Experience in a dynamic, fast paced, customer responsive environment

Experience in managing and coordinating classes and programs

Must be organized, detail-oriented, and be able to coordinate a large number of tasks simultaneously

Excellent customer service and interpersonal skills

Demonstrates critical thinking

Ability to proactively solve problems and make evaluative judgements

Ability to conduct research, make recommendations, and prepare reports and spreadsheets

Ability to coach employees on their performance

Proficient in the use of Microsoft Office and CRM

Skilled in the use of technical, audio-visual, and computer skills

Knowledge of Banner & Continuity preferred

Ability to work effectively in a diverse community and meet the needs of diverse student and employee populations.

General Working Conditions:
This job operates in a professional office environment and throughout the Colleges worksites and grounds. Within the professional office environment, the employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. The noise level in the office work environment is usually quiet and occasionally moderate.

While operating outside of the office environment, the employee may be exposed to elements including but not limited to wet/humid weather, extreme temperatures, dirt, dust, fumes, smoke, and unpleasant odors. The role may also involve hazards or physical risks, which require comprehending and following basic safety precautions and may require Personal Protection Equipment. The noise level in the work environment is usually moderate and occasionally loud.

Typical physical competencies include but are not limited to remaining stationary, moving, ascending/descending, positioning self, reaching, lifting/moving objects weighing between 5-100 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job Specific Working Conditions:
Must be able to travel locally on a flexible schedule, as needed. Must have reliable transportation, and proof of liability and property damage insurance on the vehicle used may be required. This position requires in-office and out-of-office (community) responsibilities that will vary on a daily / weekly basis. Must be willing to work some nights and weekends, as needed.

Diversity Statement:

To apply, visit https://valenciacollege.peopleadmin.com/postings/34941