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Program Specialist 2 - CWTAP
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Position Number: 4050950
Location: Cheney, WA
Position Type: Business - Accounting

Program Specialist 2 - CWTAP

About Eastern Washington University:
Eastern Washington University is a regional, comprehensive public university located in Cheney and Spokane, Washington, with programs offered throughout the state and online with an enrollment of over 12,000 students. Eastern is one of six state-funded four-year institutions of higher education in Washington reporting to its own Board of Trustees.

Easterns 300-acre main campus is located in Cheney, a community of 11,000 residents 16 miles southwest of the states second largest city, Spokane. Eastern also offers programs in downtown Spokane at the brand new Catalyst building. Eastern also offers programs throughout the state based on the needs of the community. Eastern offers an array of bachelors and masters degrees and one applied doctorate in physical therapy. EWU offers 135 fields of study, 9 masters degrees, 12 graduate certificates, 39 graduate programs, 1 educational specialist degree, and 1 applied doctorate to more than 10,000 enrolled students.

Job Summary:
The Child Welfare Training and Advancement Program (CWTAP) within the School of Social Work (SSW) has an excellent career opportunity for a Program Specialist 2. The CWTAP is a grant funded program with a 25+ year history of successful grant renewal. Eastern Washington University and CWTAP provide excellent professional development opportunities for employees seeking to enhance their skills, and/or continue their education.

The Program Specialist 2, under the general direction of the CWTAP Director, will provide administrative support to the Director, and the Faculty Field Instructors/Lecturers (FFI's), all of whom are out stationed at DCYF and/or University Center in Everett.
This position will work from the Cheney campus and Spokane Department of Children, Youth, and Families (DCYF) office(s).
This position has extensive involvement with students, staff, faculty, DCYF, University grant partners, and the public in carrying out program activities. The successful candidate will be organized, possess excellent communication skills, be proficient in Microsoft Office programs and motivated to learn.
On top of salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees, discounted EWU sports tickets and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.

Required Qualifications:

Bachelors degree AND one or more years of experience in program specialty, or two years of full-time experience that involved responsibilities related to providing high-level administrative support to a team. Equivalent education/experience will substitute for all minimum qualifications
Proficiency in using Microsoft Office products (Word, Excel, Outlook)
Ability to track and accurately work with numbers
Effective time management, organization, critical thinking, and information gathering skills
Excellent oral and written communication skills; including communication of concerns, in a positive and productive manner
Strong customer-service skills with ability to develop and maintain positive and effective working relationships among staff, faculty, students and other members of the DCYF and CWTAP community.

Preferred Qualifications:

Knowledge of EWU systems, policies and procedures
Understanding of DCYF mission, roles and responsibilities
Experience working in higher education or public child welfare
Experience working with government agencies, grants and contracts
Experience working with Banner or other large and complex database systems with ability to navigate various screens to gather information
Experience working with budgets and advanced Excel functions

Other Skills and Abilities:

Flexibility
Collaboration
Communication
Teamwork
Time Management
Attention to Detail

Job Duties:
% of Time: 65
Responsibility / Duty:

Actively demonstrate commitment to promoting diversity, equity and inclusion (DEI) in carrying out job duties
Provide general administrative support to the Directors, FFIs and Fiscal Analyst in supporting their needs within the program
Maintain electronic and hard copy documents and filing systems
Compose correspondence, reports, and printed materials related to the CWTAP, edit materials for accuracy, appearance, readability and style
Organize events and meetings and provide support for meetings including agenda preparation, light note taking and preparation and dissemination of confidential documents
In state travel to meetings, events, and program sites (primarily in the greater Cheney and Spokane area)
Assist FFIs in scheduling education seminars, practicums and meetings
Act as liaison to students, staff, faculty and administration at EWU and other agencies/institutions, including representatives of DCYF
Respond to questions from students, DCYF staff and the general public regarding CWTAP and understand when and where to refer
Represent the program at the university, DCYF and other functions
Other projects and duties as assigned

Essential Function Indicator: Yes

% of Time: 15
Responsibility / Duty: Student Recruitment and Admissions:

Working with Director and FFIs to develop and maintain annual recruitment plan and schedule
Communicate with SSW to monitor admissions schedule and deadlines
Organize and attend CWTAP information sessions and recruitment events for prospective students, maintain list of interested applicants;
Working with the Director to develop printed recruitment materials designed to inform and recruit student participants
Work with DCYF to process background checks for applicants
Working with FFIs to schedule and coordinate student panel interviews
Assist Fiscal Analyst with coordinating participant agreement signing and document processing

Essential Function Indicator: Yes

% of Time: 5
Responsibility / Duty: Technology Support for CWTAP:

Provide support to students, staff, and faculty related to the use of technology within CWTAP including Microsoft Office products, Canvas, Navigate, IPT and potential others;
In consultation with Director, update and maintain CWTAP website and Canvas page
Update and maintain CWTAP Canvas site;
Maintain CWTAP shared information sources (cloud drives, etc.)

Essential Function Indicator: Yes

% of Time: 15
Responsibility / Duty: Fiscal Support and Backup:

Maintain student matriculation reports and monitor student matriculation to ensure student maintains "in good standing" status as required by program (primary);
Prepare quarterly registration charts for Fiscal Specialist (backup);
Distribute and collect Quarterly Verification Forms (QVFs) from students (primary);
Prepare quarterly student tuition disbursements (back-up)
Arrange CWTAP travel and process travel reimbursements for Director, FFIs, staff, and students (backup);
Purchasing duties that include reconciliation of CWTAP "Pro Card" (credit card) monthly for any expenses incurred (backup)

Essential Function Indicator: Yes

Conditions of Employment:

This is a 100% classified staff position funded under a grant contract. Continuation of the position is contingent on availability of contract funding. This grant has a decades-long history of successful grant renewal.
This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
All new employees must comply with EWU immunization Policy 602-02 and provide proof of immunity or vaccination to MMR and proof they are fully vaccinated against COVID-19 before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs. COVID-19 Vaccination and Exemption Information link: https://inside.ewu.edu/rcp/risk-management/covid19-protocols/
This position is covered by the Washington Federation of State Employees Collective Bargaining Agreement.
Additionally, candidates for this position must comply with DCYF immunization requirements and safety protocols.
This position will share time between the Cheney campus and designated Spokane DCYF office(s).
This position requires travel, the successful candidate must have transportation and a valid drivers license.
Upon hire employees will complete our required Diversity Equity and Inclusion (DEI), Hazing, Harassment and Title IX training. Online training can be accessed at https://inside.ewu.edu/hr/training/orientation/ or complete the training in person or via Zoom. In person and Zoom training opportunities will be posted on InsideEWU and are listed on our Human Resources site: https://inside.ewu.edu/hr/training/

Salary Information: $41,616 - $54,180

Posting Date: 03/28/2023
Open Until Further Notice: Yes
Closing Date:
Screening to Begin: 04/21/2023

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/10399

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.