Job Details

University of Colorado Anschutz Medical Campus

Senior Business Operations Coordinator
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Position Number: 5182211
Location: Aurora, CO
Position Type: Business and Financial Management

Senior Business Operations Coordinator - 33278 University Staff

Description
University of Colorado Anschutz Medical Campus

Department: Executive Vice Chancellor for Academic and Student Affairs

Job Title: Senior Business Operations Coordinator

Position #00788932– Requisition #33278

Job Summary:

The Senior Business Operations Coordinator will work in the Office of the Executive Vice Chancellor for Academic and Student Affairs. This position will be responsible for leading and professionally overseeing procurement, finance, and human resources support in units reporting to Academic and Student Affairs (ASA) departments in areas of fiscal planning, allocation of funds/expenditures, purchasing, recruitment, payroll and high dollar purchase order processes.

This position must have a thorough understanding of accounting principles and be able to act independently in developing procurement and financial policies, procedures, and reports. This position makes decisions as appropriate for duties assigned and is responsible for compliance with all relevant State, University and campus fiscal policies and procedures. This role must be able to maintain a working knowledge at all times of all current University, state and federal policies that are relevant to purchasing. Effectively handles sensitive and confidential issues with timeliness, discretion and professionalism. This position is responsible for procurement operations and assisting departments in purchasing goods and services as needed and will serve as a purchasing back up due to vacancies in the unit.

Supervision Received: Reports to the Director of Finance and Administration

Supervision Exercised: N/A

Duties:

Procurement (45%):

Coordinate with vendors, employees and purchasing department for service and item/service requisitions and reimbursements.
Creates, submit requests for, ensures payment, and manage:
- New Vendors
- Official Function forms, Scope of Work, Sole Source forms, CU W9 forms
- Purchasing requisitions
- Payment vouchers, Purchase Orders, and Standing Purchase Orders
This position will review and approve expenditures as an approving official and ensure departments are using their procurement and travel cards appropriately.

Monitor, allocate, and evaluate department's expense reports, department travel request forms in accordance with internal and external policies and procedures.
Provide guidance and is responsible for the creation and development of procurement guidelines.
Ensure purchases are related to university business, are allowable on the speedtype the expense is being allocated to and appropriate documentation is provided.
Following university, state and federal policies and procedures the coordinator will inform the departments of any procedural changes.
This position will also provide continual and consistent analyses of expenses to make sure compliance with university procurement rules, regulations and internal procedures are being followed.
Prepare training manuals and training documentation for departments.
Create and provide training, oversight, and support for other Business Services roles within units assigned.
Management of procurement processes to include assistance to other Departments with competitive/sole source processes and any expenditures requiring purchase orders.
Assist departments in requesting travel, preparing travel plans, and submitting travel expenses.

Financial (35%):

Prepare/analyze monthly reports, track and monitor expenditures,
Prepare and analyze financial monthly reports. Ensures all financial transactions are recorded properly against speed types and account codes.
Assist with fiscal year-end closeout process.
Where applicable, responsible for the Department's annual credit card merchant assessment as required by the Payment Card Industry Data Security Standard to meet compliance standards.
Verifies and reconciles the deposit of cash revenue received by any divisions with the Department and compares against the relevant financial reports.
Develop policies and procedures relating to cash collection and collections of returned checks.
Offers fiscal support to those who manage programs.
Interacts regularly with fiscal and program managers/directors in areas of fiscal planning, allocation of funds and expenditures and to review statements.
Oversee the Annual Finance Webspace survey and inventory.
Create and provide training, oversight, and support for other Business Services roles within units assigned.

Human Resources (20%):

Independently research and review issues associated with payroll such as overpayments, late pay, incorrect pay and other payroll issues, and resolving matters as they arise.
Enter and manager leave related to FAMLI, FML and Parental Leave, Worker's Compensation.
Enter necessary actions in the Human Capital Management system as needed.
Manage job postings in CU Careers.
Review and perform payroll audits for consistency and accuracy.
Process and approve monthly time collection as needed.
Process separation pay, leave reconciliation and ensure payroll for all employee types.
Develop and maintain internal HR processes and procedures.
Perform recruitment, hiring, and on-boarding of professional staff as needed.
Assist with new hires and other employee actions as needed, including onboarding support with supervisors, and the completion of all required paperwork (I9's, background checks, personnel data, etc.).
Responsible for daily decision-making and problem resolution; establish processes to resolve issues or problems, and expedite referral of matters to appropriate offices for follow-up.
Special projects as assigned.
Ensure all human resource functions are handled according to Department, Campus, Regent, State and Federal processes, policies and regulations.
Make daily decisions and resolved problems based on university knowledge of policies and procedures.
Applies knowledge of university and state regulations for records retention.

Work Location:

Hybrid – this role is eligible for a hybrid schedule on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

A bachelor's degree in business, business administration, human resources, finance, accounting , education, social sciences, communications, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
2 years of professional level procurement, finance, and/or payroll.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

Professional-level experience working with the University of Colorado systems, specifically PeopleSoft HCM and Taleo.
Data management, reporting, spreadsheet (ex. Intermediate MS Excel) and/or database experience.
2 years' experience creating documents, financial reports, spreadsheets and/or databases.
Human Resources experience from a higher education institution.

Knowledge, Skills and Abilities:

Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Knowledge of the University of Colorado System or a similar academic institution and agencies of the State of Colorado
Advanced ability creating financial reports.
Exercise judgment and independent initiative; handle sensitive matters that require confidentiality.
Ability to draft policies related to Human Resources, Finance and Budget and exercise good judgment in the interpretation and application of policies, procedures, and rules.
Strong financial management skills to include forecasting fund balances.
Highly organized professional with high integrity and discretion.
Ability to work expediently and proficiently.
Effective with response time, timelines and follow through.
Ability to identify problems and apply appropriate solutions.
Advanced written, verbal and professional interpersonal skills.
Ability to determine when to exercise appropriate independent judgment and initiative in completing assignments and addressing issues.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Demonstrated commitment and leadership ability to advance diversity and inclusion.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Mercy Booth, Mercy.booth@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by April 29, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $60,00 to $65,000.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125
Application Materials Required: Cover Letter, Resume/CV, List of References

Job Category: Business Services

Primary Location: Aurora Department: U0001 -- Anschutz Med Campus or Denver - 20553 - EVC CAO Administration

Schedule: Full-time

Posting Date: Apr 15, 2024

Unposting Date: Ongoing Posting Contact Name: Mercy Booth Posting Contact Email: Mercy.booth@cuanschutz.edu Position Number: 00788932