Job Details

This ad is expired.

Staff Assistant II
Go to our website »

Position Number: 5199695
Location: Orlando, FL
Position Type: Secretary and Administrative Assistants

Staff Assistant II

Position Number: SE1061.00000
Job Type: Staff
FT/PT: Full Time
Employee Class Description: Staff (ed. support)

General Position Description:
Responsible for a broad range of advanced clerical, secretarial, and administrative support duties for a department head or similar position.

Grade: 1618
Exemption Status: Non-Exempt
Posting Number: S2453P
Primary Work Location:
If multiple locations, what are the other locations:
Proposed Work Schedule (please note hours subject to change based on business needs): Monday - Friday: 8:00 am to 5:00 pm occasional evenings may be required
Number of Vacancies: 1
Posting Start Date: 04/22/2024
Posting End Date: 5/3/2024
Open Until Filled: No
Temporary Position (Temp or Grant Funded Details):
Salary Range: $31,866 per year

Essential Job Functions:

1. Supports departmental clerical activities. Performs office management functions and coordination.

2. Opens, organizes, and screens mail for supervisor.

3. Answers telephone, screens and refers calls, takes messages for supervisor.

4. Types and edits broad range of correspondence, documents, and reports under general supervision.

5. Composes and prepares responses to routine correspondence.

6. Establishes filing systems and maintains current files for the department, including files for internal and external correspondence.

7. Maintains calendar and makes travel arrangements for supervisor.

8. Schedules/reserves boardrooms, prepares for meetings as directed.

9. Maintains department budget reports and related documentation. Prepares requisitions for supplies and materials.

10. Operates standard office equipment as needed to perform tasks.

11. Performs other duties as assigned.

Required Minimum Education:
High school diploma or general education degree (GED).

Required Field of Study:

Other Required Qualifications:
Advanced secretarial training.
Progressively responsible experience involving staff assistance and advanced clerical/secretarial work.

Required License/Certification:

Preferred Education & Field of Study:

Preferred Type of Experience:

Preferred Licenses/Certification:

Knowledge, Skills, and Abilities:
Ability to use a PC, software programs, typewriter, and office machines.

Ability to take and transcribe dictation.

Ability to communicate effectively orally and in writing.

Strong interpersonal skills.

Ability to work effectively in a diverse community and meet the needs of diverse student populations.

General Working Conditions:
This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job Specific Working Conditions:

Diversity Statement:

To apply, visit https://valenciacollege.peopleadmin.com/postings/34964